Nashville Ballet currently has openings for these positions:
Youth Programs Coordinator
Reports To: Director of Artistic Operations and Associate School Director
Employment Type: Full-time
Area of Responsibility: Administration, Artistic, and School of Nashville Ballet
Wage Classification: Exempt
Position Summary:
The Youth Programs Coordinator’s main focuses are two-fold during the course of the year: from August 1st – December 31st the primary responsibility is to oversee all communications and administrative needs related to Youth Cast members and activities; from January 1st – August 1st the focus shifts to overseeing operations of all aspects of the School of Nashville Ballet’s Summer Intensive, Dance Camps, and Junior Intensive. The Youth Programs Coordinator works closely with the Director of Artistic Operations, School Director, School Manager, School Registrar, Academy Principal and faculty of the School to provide the highest level of customer service to all internal and external clients and to ensure a highly enjoyable and safe experience for all youth participants.
Essential Functions and Responsibilities for Youth Cast Activities (in coordination with the Director of Artistic Operations):
• Point person for all communication with parents and families for any NB youth casts, including but not limited to: updating web page, coordinating with PR, tracking rehearsal attendance, staying on top of youth cast emails and phone calls
• Liaison between artistic staff, stagers, and youth cast families
• Host parent information meetings in coordination with Director of Artistic Operations
• Create and oversee chaperone sign-ups via sign up genius
• Update the stage door books and dressing room assignments in preparation for theater
• Process and account for all costume fees, audition fees, youth cast t-shirt purchases, chaperone fees
• Create and update all schedules, casting information, and youth cast documents for distribution to youth cast members and parents
• Schedule and assign stage door and youth cast runners or any other part-time employee(s) needed at the theater for youth cast productions.
• Create and maintain youth cast spreadsheet with proper and up to date information to provide Marketing what they need
Essential Functions and Responsibilities for School of Nashville Ballet Summer Programs:
• Coordinate all logistics, in conjunction with school associates, for incoming Summer Camp, Junior Intensive and Summer Intensive students,
• Research and secure vendors to provide transportation (to and from airport, to and from dorm), meals, and weekend activities
• Coordinate all logistics for Summer Intensive students arrival at dorm, including distribution of welcome packet, swag, ID cards, t-shirts, etc. and all check-in/check-out procedures as required by School Director and Belmont University
• Coordinate and oversee all new dorm student orientations or designate representative
• Oversee training of chaperones for dormitory students
• Act as Nashville Ballet’s contact for all parent and Chaperone inquiries
• Communicate with all vendors the needs of Nashville Ballet Summer Programs
• Plan all lunches, coordinate logistics with caterers, and work with finance to ensure timely payment of all vendors
• Daily and weekly reporting to School Manager and School Director
• Communicate any changes in original information submitted to caterers, dormitories, and all relevant parties in conjunction with school associates
• Ensure on-time and accurate lunch delivery each day of Summer Intensive in conjunction with chaperones
• Plan, coordinate, and supervise in conjunction with Summer Intensive Chaperones, all group outings for Summer Intensive students (e.g. Sounds game, Nashville Shores, Barbeque in the park, etc.)
• Additional duties may be assigned as-needed
Physical Demands:
The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.
Work Environment:
The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the noise level in the work environment is usually low to moderate.
Work Requirements and Qualifications:
1. Education: Bachelor’s degree or equivalent experience
2. Knowledge, Skills, and Abilities:
Excellent written and verbal communication and interpersonal skills.
Ability to provide leadership and manage.
Ability to make decisions and solve problems.
Word processing/spreadsheet/database skills.
Ability to manage multiple tasks simultaneously.
3. Experience: 1-2 years administrative experience required, preferably in ballet school or ballet company environment
4. Equipment: standard office equipment including computer and software, phone, copier, etc.
Disclaimer Statement:
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, or to require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments
School Registrar
Reports To: Associate School Director
Area of Responsibility: School of Nashville Ballet
Wage Classification: Exempt
Position Summary:
The School Registrar’s main focus is to successfully maintain the School of Nashville Ballet’s data base, entering classes and students’ information into the Mind Body software in a timely manner that meets the deadlines and goals of the organization. The Registrar will also regularly prepare analysis (financial, statistical) of school data to include weekly reports to management, initial drafts of budgets, etc. This person will coordinate School of Nashville Ballet data management and through the use of documentation, communication, attention to detail, maintaining a thorough knowledge of the school calendar and a proactive approach will assure a positive customer experience. The School Registrar will also supervise school administrative staff with specific attention to data management, following organizational policies and procedures, and commitment to exceptional customer service.
Essential Functions and Responsibilities:
• Maintain all student records with regard to registration, tuition payments and contact information.
• Serve as the primary contact for the School of Nashville Ballet client software; preparing documentation and training all other SNB staff and volunteers for success
• Ensure the timely flow of school data and create benchmarks and updated timelines to ensure a no less than 95% level of accuracy and consistent success at hitting target dates
• Ensure school payments and manage invoices and contact with responsible parties monthly to assure no less than 95% collection rate
• Produce accurate and timely reports on all school data, including daily delivery of payments and reports to Director of School and other reports as needed or requested by management
• Manage school administrative staff to ensure the efficient flow of communication and day to day operations.
• Maintain a Facilities Calendar by coordinating studio and event schedules while communicating any changes or facility needs (i.e. extra cleanings, piano tunings, class changes, rentals) to the Business Administrator.
• Acts as a representative for the organization in all facets including special events, performances, all forms of communication with prospective students and parents, as needed
• Responsible for opening the School (building and office) thirty minutes prior to the first class and creating and communicating the opening /closing duties so any staff or volunteer can successfully execute them
• Manage all SNB contracts and logistics within budgetary and programmatic goals
General Responsibilities:
• Attend all meetings as assigned; staff, school, etc.
• Interfacing collaboratively with other staff members on various issues
• Assists with reception of guests or visitors to the building, directing them to proper areas
• Appear at and participate in events as needed
Company Philosophy: All employees are expected to promote and advocate for Nashville Ballet and its mission both inside and outside the organization. Likewise, they are expected to support the following Enduring Values.
• We believe in the transforming power of art.
• We inspire appreciation for the art of ballet.
• We strive for excellence with integrity in all we do.
• We respect one another and the art form.
Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 40 pounds and occasionally lift and/or move up to 60 pounds with assistance.
Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the noise level in the work environment is usually low to moderate.
Work Requirements and Qualifications
1. Education: Bachelor’s degree or equivalent experience
2. Knowledge, Skills, and Abilities:
>Exceptional attention to detail and ability to find and correct data mistakes
>Ability to create a positive atmosphere that facilitates a high level of customer service
>Ability to make decisions and solve problems in a timely manner
>Ability to manage multiple tasks simultaneously and maintain deadlines
>Excellent written and verbal communication and interpersonal skills
3. Experience: minimum of 2 years of experience in an office or school administration position
4. Equipment: intermediate or advanced use of computer data bases; intermediate use of Microsoft Office products and general technology; working knowledge of studio equipment; aptitude to learn new technologies
Disclaimer Statement:
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, or to require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
Nashville's Nutcracker Youth Cast Stage Runner
Reports To: Director of Artistic Operations
Area of Responsibility: Artistic and Productions Departments
Wage Classification: Seasonal, Part-Time, Hourly, Non-exempt
Compensation: $10/hour and free parking downtown
Position Summary: The Stage Runner is responsible for leading members of Nashville Ballet’s youth cast from the dressing rooms up to the stage at Tennessee Performing Arts Center, and vice versa. Nashville Ballet seeks a focused, motivated individual with attention to detail, ability to follow instructions, flexibility, and ability to problem solve. Should either have a working knowledge of the basic operations of a theater production, or present a willingness and ability to learn. Theater experience, dance experience, or a familiarity with Nashville’s Nutcracker are all a plus.
Essential Functions and Competencies:
Represent Nashville Ballet’s brand and mission by maintaining order, respect for others and the art form, organization, and a smooth flow of dressing room operations. Cultivate a positive experience for youth cast members and their families.
Act as a leader for youth cast members by encouraging positive words and actions, orderliness and respectful behavior and disciplining when necessary.
Wait at the stage door as youth cast members arrive and take groups of children and parent volunteer chaperones down to the dressing rooms, as assigned by the Stage Door Attendant and/or Lead Chaperone.
Once all the youth cast members have arrived and you have taken them all to the dressing rooms, stay near the dressing rooms where you can hear the calls from the stage manager.
Work closely in conjunction with the Lead Chaperone, communicating any anticipated behavior challenges, ensuring the timely movement of youth cast, and assisting with maintaining order.
Using the cast list that is assigned for the rehearsal or performance, bring each group out of the dressing rooms and into the hall on schedule.
Count the youth cast members to make sure you have everyone. Double check that they leave their eyeglasses in the dressing room and that no one is chewing gum or missing a costume piece, shoes on, etc.
When the Stage Manager calls for a group of students, bring them upstairs in the correct order while utilizing the provided Track Sheet.
Distribute props as necessary backstage. Stay with youth cast members and keep them quiet and focused prior to their entry onstage. Keep yourself and the group far enough back in the wings that you are not seen from the audience.
Once the children go onstage, follow instructions on your provided Track Sheet and prepare to meet them as they leave the stage for the last time. You will then bring them back downstairs to their dressing rooms.
At the end of the production, report back to the dressing rooms and assist the Lead Chaperone with escorting the groups back up to the stage door with their parent volunteer chaperones for dismissal.
Maintain strong internal communication with staff of Nashville Ballet, including but not limited to reading all materials provided to you via email, such as schedules, job description, updates, and/or notes.
General Responsibilities:
Work autonomously as a member of a group, exhibiting both teamwork as well as the ability to take leadership of a group.
Listen attentively to the stage managers calls and keep track of when and where each group needs to be.
Be informed about your assigned Nashville Ballet production. Learn the separate roles, which groups are in which Act, etc.
Be respectful of the Stage Door Attendant and the Professional Dresser. Be prepared to assist where needed and/or as assigned by the Professional Dresser, Stage Door Attendant, Nashville Ballet Production staff, or Artistic staff.
Demonstrate an ability to command the attention of groups of children, keeping them quiet, focused, and smiling.
Skills and Abilities:
Excellent written and verbal communication.
Ability to make decisions and solve problems.
Ability to focus on the task and hand and follow through to completion.
Ability to perceive and assist when help is needed.
Work Schedule:
This position is seasonal. You may not be scheduled on all of the dates below, but you should be prepared to make yourself available for any of them. In the event another Stage Runner is sick, you may be asked to cover a shift.
Monday, November 26
Tuesday, November 27
Wednesday, November 28
Thursday, November 29
Friday, November 30
Saturday, December 1
Sunday, December 2
Thursday, December 6
Friday, December 7
Saturday, December 8
Sunday, December 9
Wednesday, December 12
Thursday, December 13
Saturday, December 15
Sunday, December 16
Friday, December 21
Saturday, December 22
Sunday, December 23
Shifts will be for the duration of a Nashville’s Nutcracker show or dress rehearsal, which run anywhere from 3-6 hours (including youth cast arrival and dancer warm-up time.)
Physical Demands:
The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to handle, feel, talk, and hear. The employee is frequently required to stand, walk, climb up and down stairs, and reach with hands and arms above the shoulder. The employee may be required to stoop, kneel, crouch, or crawl.
To Apply:
Send an email to youthcast@nashvilleballet.com with the title “Lead Chaperone Application” that includes:
Résumé
1-page cover letter outlining your interest in this position and including the contact information for at least two (2) professional references
Nashville's Nutcracker Youth Cast Greeter
Reports To: Director of Artistic Operations
Area of Responsibility: Artistic and Productions Departments
Wage Classification: Seasonal, Part-Time, Hourly, Non-exempt
Compensation: $10/hour and free parking downtown
Position Summary: The Youth Cast Greeter is responsible for overseeing and escorting Youth Cast safely to and from the theater door to parent vehicles during pick up and drop off. Nashville Ballet seeks a friendly, easy-going individual with the ability to work well with children and parents, maintain a streamlined process, and multi-task effectively. No dance or theater experience required. Safety awareness training or school crossing guard experience a plus.
Essential Functions and Competencies:
Represent Nashville Ballet’s brand and mission by maintaining professionalism, respect for others and the art form, and a streamlined pick up/drop off process from start to finish.
You will often be the first and the last face that youth cast members and their families see. Cultivate a positive experience for all.
Possess an awareness of youth cast schedule including all arrival and dismissal times.
Work closely in conjunction with the Stage Door Attendant, keeping in constant communication via text. Cell phone provided.
During arrival, maintain a presence on the sidewalk supervising youth cast members from their vehicles to the stage door.
Maintain a clear awareness of the surroundings at all times, including vehicle traffic and passersby on the sidewalk.
During dismissal, approach vehicles on the curb that have a youth cast pickup pass on the dashboard. Ask for the youth cast member’s name and text it to the Stage Door Attendant so they can notify the child. Supervise youth cast members exiting the stage door and walking to the appropriate vehicles.
Direct traffic as needed, including but not limited to asking Taxis or Ubers to circle the block if they are holding up the pickup line and/or asking parents who have arrived early to circle the block until the appropriate time.
Maintain strong internal communication with staff of Nashville Ballet, including but not limited to reading all materials provided to you via email, such as schedules, job description, updates, and/or notes.
General Responsibilities:
Work autonomously as a member of a group, exhibiting strong leadership and teamwork skills.
Keep youth cast members and volunteers on schedule and safe.
Be informed about your assigned Nashville Ballet production. Learn the names of the separate roles and what times they arrive and depart.
Be respectful of the Stage Door Attendant. Be prepared to assist where needed and/or as assigned by Nashville Ballet Production staff or Artistic staff.
Demonstrate an ability to command the attention of groups of children if needed, keeping them quiet, attentive and within your sight.
Demonstrate an ability to work with and manage parents in a respectful yet authoritative manner. (i.e. If a youth cast parent arrives too early for pickup, asking them politely to please circle their vehicle around and make space for the current pickup line.)
Communicate any safety concerns, small or large, to the TPAC security guard.
Skills and Abilities:
Excellent written and verbal communication.
Ability to make decisions and solve problems.
Ability to focus on the task and hand and follow through to completion.
Ability to perceive and assist when help is needed.
Strong leadership skills.
Work Schedule:
This position is seasonal. You will be scheduled on all of the dates below:
Monday, November 26
Tuesday, November 27
Wednesday, November 28
Thursday, November 29
Friday, November 30
Saturday, December 1
Sunday, December 2
Thursday, December 6
Friday, December 7
Saturday, December 8
Sunday, December 9
Wednesday, December 12
Thursday, December 13
Saturday, December 15
Sunday, December 16
Friday, December 21
Saturday, December 22
Sunday, December 23
Shifts will be for the duration of a Nashville’s Nutcracker performance or dress rehearsal, which run anywhere from 3-6 hours (including youth cast arrival and dancer warm-up time.) There will be two performances on some of the dates listed above.
Physical Demands:
The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to handle, feel, talk, and hear. The employee is frequently required to stand, walk, climb up and down stairs, and reach with hands and arms above the shoulder. The employee may be required to stoop, kneel, crouch, or crawl. This position takes place primarily outdoors in December.
To Apply:
Send an email to youthcast@nashvilleballet.com with the title “Greeter Application” that includes:
Résumé
1-page cover letter outlining your interest in this position and including the contact information for at least two (2) professional references
School Associate
Reports To: School Registrar
Area of Responsibility: School of Nashville Ballet/Administration
Wage Classification: Part-time, Hourly, Non-exempt
Position Summary:
The School of Nashville Ballet seeks an enthusiastic customer service-oriented professional who enjoys engaging with parents and students in a fast-paced team environment. The School Associate will report to the School Manager, with day to day school operations supervised by the School Registrar to ensure accurate and timely entry of information into MindBodyOnline, the school’s primary software. This position requires a high level of customer service, including extensive written and verbal communication with prospective and current students and their parents, along with the ability to manage multiple projects and maintain a positive solutions-oriented attitude. Additionally, this position will assist the Director of Artistic Operations in coordinating the Youth Cast of specified Nashville Ballet productions.
Essential Functions and Competencies:
Answer phones and handle a large volume of questions about School of Nashville Ballet and Nashville Ballet, and forwarding inquiries as necessary
reet and direct parents and students upon entry
se point-of-sale software under the direction of School Registrar
Under the direction of the School Manager and Registrar, maintain database records and contact logs for all programs with no less than 95% accuracy
Manage School of Nashville Ballet email account, and respond to all inquiries as quickly as possible (same day response preferred, response within 24 hours required), forwarding messages as needed
Convey information to appropriate school staff as quickly as possible
Maintain and monitor accurate, neat, and efficient electronic and manual filing systems
Prepare class rosters in advance for instructors and maintain the accuracy of each class roster throughout the semester
Cross-check student attendance with MindBodyOnline software and faculty rosters
Follow opening and closing building procedures at the start and finish of each shift as necessary
Communicate with Youth Cast parents on behalf of the Director of Artistic Operations, and relay artistic information regarding scheduling, costuming, and other activities as needed
Other responsibilities as assigned
General Responsibilities:
Support School Manager and Registrar in school projects as assigned
Maintain a high quality of verbal and written communication with current and prospective students and parents
Work autonomously and as a member of a group to achieve strategic goals
Coordinate with other departments to identify communication needs and provide assistance
Maintain a positive outlook and a proactive, solutions-oriented attitude
Demonstrated ability to multi-task
Work Schedule (hours as outlined below to be divided between multiple Associates):
Monday: 4pm-9pm
Tuesday - Thursday: 3pm-9pm
Friday: 4pm-8pm
Saturday: 8am-4pm
Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.
Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the noise level in the work environment is usually low to moderate.
Work Requirements and Qualifications
Education: Bachelor’s degree (preferred but not required) or equivalent experience
Knowledge, Skills, and Abilities:
Excellent written and verbal communication and interpersonal skills
Ability to make decisions and solve problems
Word processing/spreadsheet/database skills. MindBodyOnline experience preferred
Ability to manage multiple tasks simultaneously
Experience:
2 to 3 years of customer service and administrative experience
Work with children and families preferred
Sales and data management experience preferred
Knowledge of the arts and dance preferred
Experience with financial accounting a plus
Equipment: standard office equipment, including computer software, phone, copier, etc.
To Apply:
To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to school@nashvilleballet.com. Include “School Associate” as the email’s subject line.
1. A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for three references (ideally professional references).
2. A résumé no longer than 2 pages outlining your educational and professional experience.
Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls please. Thank you!
Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration.
Disclaimer Statement:
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, it may require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
Internships at Nashville Ballet
Are you a student excited about exploring a career in the arts? Do you have an interest in ballet, dance, and classical music? Nashville Ballet’s internship program will provide a comprehensive look at the inner workings of the largest ballet company in Tennessee!
We offer internships in the following areas:
Arts Administration
Development & Special Events (download more details and project examples)
Community Engagement
Marketing & Public Relations
As an intern at Nashville Ballet, you will be integrated into the department you choose, gain valuable experience, and learn across department lines. Our staff strives to provide an experience that complements your educational experience and challenges you professionally and personally. If you have a team-oriented mindset and the initiative to take a project and run with it, we would like to hear from you!
All internships are unpaid positions, though staff will work individually with students to meet and document requirements for academic credit. Internship positions may be available throughout spring semester, fall semester, or summer. Housing is not included in the internship.
To be considered for the position, please email the items detailed below with your name as the file name to careers@nashvilleballet.com. Include “Internship Opportunity” as the email’s subject line.
Cover letter indicating your preferred area of interest, your interest and/or background for working in the arts and the term for which you are applying (summer, fall, spring)
One-page résumé including present and permanent addresses, education, and work experience
Incomplete submissions will not be considered, nor will submissions sent via postal mail or fax. No phone calls, please. You may be asked to submit additional information such as references, recommendation letters or writing samples, depending on your area of interest.