Nashville Ballet currently has openings for these positions:
School Manager
Reports To: Associate Artistic Director
Area of Responsibility: School Management
Wage Classification: Exempt
Position Summary: The School Manager’s main focus is to manage and oversee the daily operations of the School to assure a proactive approach with strong financial results and positive customer experience. Working under the direction of the Associate Artistic Director, the School Manager will facilitate all aspects of the School of Nashville Ballet’s administrative operations to accomplish desired goals and objectives of the School. The School Manager supports and carries out these objectives including general logistics, budgeting, scheduling and long-term strategic planning goals, using resources efficiently and effectively.
Essential Functions and Responsibilities:
Oversee and Evaluate School Registrar and Youth Programs Coordinator
Collaborate with Academy Principal to ensure ongoing connection between the artistic and administrative sides of the school to streamline effectiveness and efficiency
Ensure School Team structure is maximized to provide the balance between customer service and revenue generation
Evaluate current policies and practices within the school to maximize revenue and decrease expenses to positively impact the School’s established budget while conjunctively serving the School’s mission
Collaborate with Director of School, Finance, Artistic Operations, and Marketing to ensure that all revenue goals are met
Process, tabulate, and ensure accuracy of bi-weekly payroll for faculty with assistance from School Registrar
Assist Associate Artistic Director to create long term strategic plans for the School within the context of Nashville Ballet’s overall strategic plan
Working under the direction of the Associate Artistic Director, create and implement annual budget to assure the continued financial success and growth of the School
Facilitate a high level of communication within departments for the betterment of the school’s needs and purpose, mutually benefitting the whole of the organization and refining the image of the School in the community.
Establish written documentation for School policies and procedures generating evergreen documents that will provide sustainable guidelines for the School
Support the Academy Principal in the design of the School’s divisions, assisting in evaluation for effectiveness
Work closely with all school staff to create and manage an environment of support and team spirit within the School and organization, generating creative ideas and implementing them in terms of a customer-oriented, successful organization
Coordinate and successfully manage the logistical aspects of all student performances
Through proper management, assure that the school administrative staff successfully meets goals and deadlines set forth within the organization’s budget, mission and strategic plan.
Work closely with the School Registrar to oversee use of technology is prevalent and always evolving to assure maximum efficiency and customer self-reliance in registering for SNB activities.
Develop parent and student communication strategy in conjunction with marketing department (email, flyers, web etc.) to ensure key stakeholders receive information in a timely and clear manner.
Compute and process financial reporting, and translate financial progress towards goals into concrete guidance of School-related marketing and social media decisions
Provide reports summarizing the state of the School as required and attend meetings as needed
Represent the School and organization as needed
Company Philosophy: All employees are expected to promote and advocate for Nashville Ballet and its mission both inside and outside the organization. Likewise, they are expected to support the following Enduring Values.
We believe in the transforming power of art.
We inspire appreciate for the art of ballet.
We strive for excellent with integrity in all we do.
We respect one another and the art form.
Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds.
Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the noise level in the work environment is usually low to moderate.
Work Requirements and Qualifications
1. Education: Bachelor’s degree or equivalent experience
2. Knowledge, Skills, and Abilities:
Excellent organizational skills
Excellent verbal communication and interpersonal skills.
Ability to provide leadership and manage.
Ability to make decisions and solve problems.
Word processing/spreadsheet/database skills.
Ability to manage multiple tasks simultaneously.
3. Experience: 2 years’ experience in management and business related field
Professional dance experience preferred
4. Equipment: in addition to studio sound equipment, standard office equipment including computer and software, phone, copier, etc.
Disclaimer Statement: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, or to require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
To Apply:
To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to careers@nashvilleballet.com. Include “School Manager” as the email’s subject line.
A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for three references (ideally professional references).
A résumé no longer than 2 pages outlining your educational and professional experience.
Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls please. Thank you!
Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration.
Director of Development
Reports to: Executive Director
Area of Responsibility: Development
Direct Reports: Corporate and Foundation Relations Manager, Events and Volunteer Manager, Development and Database Coordinator, Major Gifts Officer
Key Working Relationships: Board Development and Advocacy Committees, Executive Director Artistic Director
Position Summary: As part of the Executive Leadership Team, the Director of Development actively oversees the leadership and strategic aspects of the Development Department, including, but not limited to, engagement with key board volunteers, supervision of Development staff, and the planning and implementation of all related cultivation, solicitation and stewardship activities. The Director of Development works closely with the Artistic Director, the Executive Director and the Development Committee in planning and making asks, as well as being involved with fundraising efforts supporting all aspects of the company. Full-time, salary, exempt executive level position.
Essential Functions and Responsibilities:
Build and direct a comprehensive fund development program, encompassing all contributed income activities to meet and exceed annual operating revenue goals: sponsorships, special events, foundation and government grants, and individual gifts, with a special emphasis on major gifts
Manage, track and support the Executive Director, Artistic Director and Board of Directors in cultivation and solicitation of gifts and grants
Direct the Development staff, developing the team through mentorship and managing through clear expectations and regular evaluations of activity and results
Staff the Board Development and Advocacy committees
Assist Ballet Ball co-chairs with development strategy and key asks
As needed, act as grant writer for larger government and foundation grants
Actively own and manage the philanthropic section of the company’s strategic plan; plan, execute and evaluate resource development strategies against goals; set future goals
Develop, implement, monitor, assess and adjust the annual Development budget, and communicate clearly when adjustments, shortfalls or big wins occur
Actively seek out and review new fundraising methodologies and fundraising trends, leveraging this growing knowledge base to benefit Nashville Ballet
Market a sustained planned giving program that broadens the legacy giving program
Assure that donor stewardship, benefit and cultivation activities encourage donors and sponsors to enjoy and reinvest in the Nashville Ballet.
Manage, lead and empower the Development team: Major Gifts Officer, Corporate and Foundation Relations Manager, Special Events and Volunteer Manager, and Development and Database Coordinator.
General Responsibilities:
Represent Nashville Ballet at all main company performances and professionally in Nashville and greater Middle Tennessee
Access, understand and leverage Tessitura
Act as a resource to Friends of Nashville Ballet
Prepare for and attend all Staff and Director meetings
Collaborate with all other departments (Marketing, Production, Artistic, Community Engagement and School) to conceive and execute effective development strategies for the company
Attend board meetings, and board committee meetings as needed
Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the noise level in the work environment is usually low to moderate.
Qualifications:
Bachelor's degree or equivalent experience required
Excellent written and verbal communication and interpersonal skills
Ability to provide leadership and manage a team
Ability to make decisions and solve problems, independently and collaboratively
Word processing, spreadsheet, and database skills • Ability to manage multiple tasks simultaneously
6-8 years of increasingly responsible experience in non-profit management (Arts preferred)
Proven record in raising funds
Experienced with standard office equipment including computer and software, phone, copier, etc.
Disclaimer Statement: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, it may require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
For more information and inquiries, please contact:
Robert Swaney Consulting
Catherine Heitz New, Project Consultant
cnew@rscfundraising.com
843-906-5512
Marketing Coordinator
Reports To: Director of Sales & Marketing
Area of Responsibility: Marketing
Wage Classification: Salaried, non-exempt
Essential Functions and Responsibilities:
o Coordinator of all Design and Multimedia Projects
o Maintain company graphic standards documents to assure brand consistency and management across the organization.
o Manage all design projects assigned to outsourced graphic designers and videographers, assuring that all members of a project meet their deadlines to produce design items (advertising, collateral, web art, videos, photo shoots, etc.).
o Provide support to outsourced graphic designers in the form of gathering assets, circulating drafts for review, compiling edits, and assisting with file releases
o Maintain Design Project Status tracking document to ensure timely production schedule and maximize resources.
o Manage designers’ time to make sure hours don’t exceed the budget established by the Director of Sales & Marketing.
o Directly assist all department in achieving this goal across internal and external collateral.
o Gather photography from company photographers and gather internal approval from artistic staff. Archive all digital assets appropriately in an organized fashion on the server and Cloud backup.
o Promotions
o Work closely with marketing team to develop strategic events, contests, partnerships, etc. that achieve the goals of the organization, and then execute the strategy.
o Execution may include developing materials with graphic designer, setting up tradeshow booths, managing merchandise sales, representing Nashville Ballet at promotional tables and events, selling tickets and interfacing with the public to provide information.
o Customer Service, plus Event Management
o Provide staff support at Nashville Ballet performances and events, in the form of Front of House management, merchandise sales, customer service, and patron engagement
o Liaise with Production staff and aid in coordination of all Front of House aspects to ensure the smooth operation of the house and lobby during the run of show.
o Coordinate staffing for lobby positions.
o Communicate with TPAC Front of House staff to manage program and insert deliveries, lobby set-up, and break-down. With the assistance of the Marketing team, ensure that The Shop at Nashville Ballet set up and sales run smoothly on-site at the Martin Center and off-site at performances.
o Community Engagement and Partnerships
o With the assistance of the Community Engagement Manager, coordinate efforts to develop content for Nashville Ballet’s Community Engagement programs and identify opportunities for content gathering and promotion.
o Develop specific plans and oversee execution of plans by the Marketing team. This may include events, promotions, contests, calendars, listings, etc.
o Advertising
o Assist Director of Sales and Marketing and Marketing team in developing advertising plans for ticket sales and school enrollment. This may include researching outlets, gathering proposals and assessing opportunities within the existing advertising budget.
o Work closely with the Director of Sales and Marketing to ensure that all advertisements are produced and released to media partners on time
o Administrative Tasks – Under the oversight of the Director of Sales & Marketing, fulfill any other additional tasks as assigned.
General Responsibilities:
• Coordinate with other departments to identify graphic design needs and provide assistance when needed.
• Communicate with internal clients and contract employees to gather necessary assets
• Manage relationships with vendors and partner organizations
• Save designs in physical and electronic forms for archiving and future reference
• Maintain a proactive, solutions-oriented attitude
• Work autonomously to execute daily tasks, and as a member of a group to achieve strategic goals
Physical Demands – The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the noise level in the work environment is usually low to moderate.
Work Requirements and Qualifications
1. Education: Bachelor’s degree in marketing communications, or business
2. Knowledge, Skills, and Abilities:
• Excellent written and verbal communication and interpersonal skills.
• Demonstrated ability to work well under pressure and manage many projects simultaneously
• Knowledge of Microsoft products such as Outlook, Word, Excel, and Powerpoint
• Ability to make decisions and solve problems.
• Ability to learn new technology and processes
3. Experience: at least 1-2 years experience in marketing, advertising, sales, customer service, or other relevant work experience.
4. Equipment: standard office equipment including computer and software, phone, copier, etc. Special consideration to applicants who have experience with Adobe design software, email communications, and various social media platforms. Competency on both PC and MAC platform preferred.
Disclaimer Statement:
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this document is intended to be an accurate description of the current job, circumstances may require that other, or different tasks be performed (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
Community Engagement Teaching Artist
Nashville Ballet is currently seeking energetic and experienced Teaching Artists of dance for its expanded Community Engagement programs.
To Apply:
Submit your cover letter and resume to Community Engagement Manager Briona Richardson at brichardson@nashvilleballet.com. We encourage submitting videos of your work, if available. Submissions will be reviewed before applicants are brought in for interviews.
ALL applicants MUST be available Thursday, September 5, 2019 from 10 a.m.–3 p.m. for a workshop. Teaching Artists will work with Nashville Ballet to provide enrichment to students for school day and after school programs during the academic calendar year.
School Associate
Reports To: School Registrar
Area of Responsibility: School of Nashville Ballet/Administration
Wage Classification: Part-time, Hourly, Non-exempt
Position Summary: The School of Nashville Ballet seeks an enthusiastic customer service-oriented professional who enjoys engaging with parents and students in a fast-paced team environment. The School Associate will report to the School Manager, with day to day school operations supervised by the School Registrar to ensure accurate and timely entry of information into MindBodyOnline, the school’s primary software. This position requires a high level of customer service, including extensive written and verbal communication with prospective and current students and their parents, along with the ability to manage multiple projects and maintain a positive solutions-oriented attitude. Additionally, this position will assist the Director of Artistic Operations in coordinating the Youth Cast of specified Nashville Ballet productions.
Essential Functions and Competencies:
Greet and direct parents and students upon entry
Answer phones and handle a large volume of questions about School of Nashville Ballet and Nashville Ballet, and forwarding inquiries as necessary
Use point-of-sale software under the direction of School Registrar
Under the direction of the School Manager and Registrar, maintain database records and contact logs for all programs with no less than 95% accuracy
Manage School of Nashville Ballet email account, and respond to all inquiries as quickly as possible (same day response preferred, response within 24 hours required), forwarding messages as needed
Convey information to appropriate school staff as quickly as possible
Maintain and monitor accurate, neat, and efficient electronic and manual filing systems
Prepare class rosters in advance for instructors and maintain the accuracy of each class roster throughout the semester
Cross-check student attendance with MindBodyOnline software and faculty rosters
Follow opening and closing building procedures at the start and finish of each shift as necessary
Communicate with Youth Cast parents on behalf of the Director of Artistic Operations, and relay artistic information regarding scheduling, costuming, and other activities as needed
Other responsibilities as assigned
General Responsibilities:
Support School Manager and Registrar in school projects as assigned
Maintain a high quality of verbal and written communication with current and prospective students and parents
Work autonomously and as a member of a group to achieve strategic goals
Coordinate with other departments to identify communication needs and provide assistance
Maintain a positive outlook and a proactive, solutions-oriented attitude
Demonstrated ability to multi-task
Work Schedule (hours as outlined below to be divided between multiple Associates):
Monday: 4–9 p.m.
Tuesday–Thursday: 3–9 p.m.
Friday: 4–8 p.m.
Saturday: 8 a.m.–4 p.m.
Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.
Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the noise level in the work environment is usually low to moderate.
Work Requirements and Qualifications:
Education: Bachelor’s degree (preferred but not required) or equivalent experience
Knowledge, Skills, and Abilities:
Excellent written and verbal communication and interpersonal skills
Ability to make decisions and solve problems
Word processing/spreadsheet/database skills. MindBodyOnline experience preferred
Ability to manage multiple tasks simultaneouslyExperience:
2 to 3 years of customer service and administrative experience
Work with children and families preferred
Sales and data management experience preferred
Knowledge of the arts and dance preferred
Experience with financial accounting a plus
Equipment: standard office equipment, including computer software, phone, copier, etc.
To Apply:
To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to school@nashvilleballet.com. Include “School Associate” as the email’s subject line.
A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for three references (ideally professional references).
A résumé no longer than 2 pages outlining your educational and professional experience.
Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls please. Thank you!
Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration.
Disclaimer Statement: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, it may require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
Internships at Nashville Ballet
Are you a student excited about exploring a career in the arts? Do you have an interest in ballet, dance, and classical music? Nashville Ballet’s internship program will provide a comprehensive look at the inner workings of the largest ballet company in Tennessee!
We offer internships in the following areas:
Arts Administration
Development & Special Events
Community Engagement
Marketing & Public Relations
As an intern at Nashville Ballet, you will be integrated into the department you choose, gain valuable experience, and learn across department lines. Our staff strives to provide an experience that complements your educational experience and challenges you professionally and personally. If you have a team-oriented mindset and the initiative to take a project and run with it, we would like to hear from you!
All internships are unpaid positions, though staff will work individually with students to meet and document requirements for academic credit. Internship positions may be available throughout spring semester, fall semester, or summer. Housing is not included in the internship.
To be considered for the position, please email the items detailed below with your name as the file name to careers@nashvilleballet.com. Include “Internship Opportunity” as the email’s subject line.
Cover letter indicating your preferred area of interest, your interest and/or background for working in the arts and the term for which you are applying (summer, fall, spring)
One-page résumé including present and permanent addresses, education, and work experience
Incomplete submissions will not be considered, nor will submissions sent via postal mail or fax. No phone calls, please. You may be asked to submit additional information such as references, recommendation letters or writing samples, depending on your area of interest.