Nashville Ballet currently has openings for these positions:
School Registrar
Reports To: Associate School Director
Area of Responsibility: School of Nashville Ballet
Wage Classification: Full Time, Exempt
Position Summary: The School Registrar’s main focus is to successfully maintain the School of Nashville Ballet’s data base, entering classes and students’ information into the Mind Body software in a timely manner that meets the deadlines and goals of the organization. The Registrar will also regularly prepare analysis (financial, statistical) of school data to include weekly reports to management, initial drafts of budgets, etc. This person will coordinate School of Nashville Ballet data management and through the use of documentation, communication, attention to detail, maintaining a thorough knowledge of the school calendar and a proactive approach will assure a positive customer experience. The School Registrar will also supervise school administrative staff with specific attention to data management, following organizational policies and procedures, and commitment to exceptional customer service.
Essential Functions and Responsibilities:
· Maintain all student records with regard to registration, tuition payments and contact information.
· Serve as the primary contact for the School of Nashville Ballet client software; preparing documentation and training all other SNB staff and volunteers for success
· Ensure the timely flow of school data and create benchmarks and updated timelines to ensure a no less than 95% level of accuracy and consistent success at hitting target dates
· Ensure school payments and manage invoices and contact with responsible parties monthly to assure no less than 98% collection rate
· Produce accurate and timely reports on all school data, including daily delivery of payments and reports to Director of School and other reports as needed or requested by management
· Manage school administrative staff to ensure the efficient flow of communication and day to day operations.
· Maintain a Facilities Calendar by coordinating studio and event schedules while communicating any changes or facility needs (i.e. extra cleanings, piano tunings, class changes,
rentals) to the Director of Human & Physical Resources
· Acts as a representative for the organization in all facets including special events, performances, all forms of communication with prospective students and parents, as needed
· Responsible for opening the School (building and office) thirty minutes prior to the first class and creating and communicating the opening /closing duties so any staff or volunteer can successfully execute them
· Manage all SNB contracts and logistics within budgetary and programmatic goals
General Responsibilities:
Attend all meetings as assigned; staff, school, etc.
Interfacing collaboratively with other staff members on various issues
Assists with reception of guests or visitors to the building, directing them to proper areas
Appear at and participate in events as needed
Company Philosophy: All employees are expected to promote and advocate for Nashville Ballet and its mission both inside and outside the organization. Likewise, they are expected to support the following Enduring Values.
We believe in the transforming power of art.
We inspire appreciation for the art of ballet.
We strive for excellence with integrity in all we do.
We respect one another and the art form.
Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 40 pounds and occasionally lift and/or move up to 60 pounds with assistance.
Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the noise level in the work environment is usually low to moderate.
Work Requirements and Qualifications
1. Education: Bachelor’s degree or equivalent experience
2. Knowledge, Skills, and Abilities:
>Exceptional attention to detail and ability to find and correct data mistakes
>Ability to create a positive atmosphere that facilitates a high level of customer service
>Ability to make decisions and solve problems in a timely manner
>Ability to manage multiple tasks simultaneously and maintain deadlines
>Excellent written and verbal communication and interpersonal skills
3. Experience: minimum of 2 years of experience in an office or school administration position
4. Equipment: intermediate or advanced use of computer data bases; intermediate use of Microsoft Office products and general technology; working knowledge of studio equipment; aptitude to learn new technologies
To Apply:
To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to careers@nashvilleballet.com. Include “School Registrar” as the email’s subject line.
1. A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for three references (ideally professional references).
2. A résumé no longer than 2 pages outlining your educational and professional experience.
Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls, please. Thank you!
Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration.
Disclaimer Statement:
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, or to require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
Faculty (Full Time)
Reports To: Academy Principal
Area of Responsibility: Artistic
Wage Classification: Exempt
Position Summary: The Full Time Faculty’s main focus is to educate all levels of students within the School of Nashville ballet with skillful knowledge of technique and artistry, propelling students to high levels of artistry while cultivating their fullest potential. They work closely with the School Director and Academy Principal to promote and maintain the training at the level of artistic excellence established by Nashville Ballet’s Artistic Director.
Essential Functions and Responsibilities:
• Teach in the School (School, Academy, PTD program) as directed by the Academy Principal
• Serve as an advocate to the students and parents of the School of Nashville Ballet in order to assure they maintain confidence in the value of the educational opportunities provided as indicated by their continued enrollment in our programs
• Work with the Academy Principal to refine, develop, implement and evaluate School curriculum and syllabus maintaining training at the level of artistic excellence established by the Artistic Director of Nashville Ballet
• Participate in student auditions and placement including school year placement, summer intensive audition tour and summer intensive audition placement.
• Assist Academy Principal in the design of classes and programs of study for the academy
• Recruit, supervise and evaluate faculty for curriculum programs
• Recruit students locally and nationally
• Conduct student/parent meetings and individual conferences
• Create written evaluations for School students on a regular basis
• Represent School at workshops/meetings as assigned
• Along with Academy Principal, design and coordinate year end program
• Along with Academy Principal, design and coordinate other School performances/presentations
• Participate in audition/rehearsals/performances for local children’s cast of The Nutcracker and Academy Showcase as needed.
• Participate and help shape the syllabus as needed by the Academy Principal
Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the noise level in the work environment is usually low to moderate.
Work Requirements and Qualifications
1. Education: Bachelor’s degree or equivalent experience
2. Teacher training certification preferred
3. Knowledge, Skills, and Abilities:
Excellent verbal communication and interpersonal skills.
Ability to provide leadership and manage.
Ability to make decisions and solve problems.
Word processing/spreadsheet/database skills.
Ability to manage multiple tasks simultaneously.
4. Experience: Professional classical ballet dance experience, 5 years classical ballet teaching experience in a ballet school and company environment
5. Equipment: in addition to studio sound equipment, standard office equipment including computer and software, phone, copier, etc.
To Apply:
To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to careers@nashvilleballet.com. Include “Faculty” as the email’s subject line.
1. A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for three references (ideally professional references).
2. A résumé no longer than 2 pages outlining your educational and professional experience.
Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls, please. Thank you!
Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration.
Disclaimer Statement:
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, or to require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
School Associate
Reports To: School Registrar
Area of Responsibility: School of Nashville Ballet/Administration
Wage Classification: Part-time, Hourly, Non-exempt
Position Summary:
The School of Nashville Ballet seeks an enthusiastic customer service-oriented professional who enjoys engaging with parents and students in a fast-paced team environment. The School Associate will report to the School Manager, with day to day school operations supervised by the School Registrar to ensure accurate and timely entry of information into MindBodyOnline, the school’s primary software. This position requires a high level of customer service, including extensive written and verbal communication with prospective and current students and their parents, along with the ability to manage multiple projects and maintain a positive solutions-oriented attitude. Additionally, this position will assist the Director of Artistic Operations in coordinating the Youth Cast of specified Nashville Ballet productions.
Essential Functions and Competencies:
Greet and direct parents and students upon entry
Answer phones and handle a large volume of questions about School of Nashville Ballet and Nashville Ballet, and forwarding inquiries as necessary
Use point-of-sale software under the direction of School Registrar
Under the direction of the School Manager and Registrar, maintain database records and contact logs for all programs with no less than 95% accuracy
Manage School of Nashville Ballet email account, and respond to all inquiries as quickly as possible (same day response preferred, response within 24 hours required), forwarding messages as needed
Convey information to appropriate school staff as quickly as possible
Maintain and monitor accurate, neat, and efficient electronic and manual filing systems
Prepare class rosters in advance for instructors and maintain the accuracy of each class roster throughout the semester
Cross-check student attendance with MindBodyOnline software and faculty rosters
Follow opening and closing building procedures at the start and finish of each shift as necessary
Communicate with Youth Cast parents on behalf of the Director of Artistic Operations, and relay artistic information regarding scheduling, costuming, and other activities as needed
Other responsibilities as assigned
General Responsibilities:
Support School Manager and Registrar in school projects as assigned
Maintain a high quality of verbal and written communication with current and prospective students and parents
Work autonomously and as a member of a group to achieve strategic goals
Coordinate with other departments to identify communication needs and provide assistance
Maintain a positive outlook and a proactive, solutions-oriented attitude
Demonstrated ability to multi-task
Work Schedule (hours as outlined below to be divided between multiple Associates):
Monday: 4pm-9pm
Tuesday - Thursday: 3pm-9pm
Friday: 4pm-8pm
Saturday: 8am-4pm
Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.
Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the noise level in the work environment is usually low to moderate.
Work Requirements and Qualifications
Education: Bachelor’s degree (preferred but not required) or equivalent experience
Knowledge, Skills, and Abilities:
Excellent written and verbal communication and interpersonal skills
Ability to make decisions and solve problems
Word processing/spreadsheet/database skills. MindBodyOnline experience preferred
Ability to manage multiple tasks simultaneously
Experience:
2 to 3 years of customer service and administrative experience
Work with children and families preferred
Sales and data management experience preferred
Knowledge of the arts and dance preferred
Experience with financial accounting a plus
Equipment: standard office equipment, including computer software, phone, copier, etc.
To Apply:
To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to school@nashvilleballet.com. Include “School Associate” as the email’s subject line.
1. A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for three references (ideally professional references).
2. A résumé no longer than 2 pages outlining your educational and professional experience.
Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls please. Thank you!
Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration.
Disclaimer Statement:
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, it may require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
General Chaperone
Reports To: Youth Programs Coordinator and Head Chaperone
Area of Responsibility: School of Nashville Ballet (SNB)
Wage Classification: Non-Exempt
Emphasis: Summer Intensive
Position Summary: Nashville Ballet seeks experienced, energetic, and mature Chaperones to support our Summer Intensive. School of Nashville Ballet’s Summer Intensive is a residential training program with a comprehensive curriculum designed for the serious ballet student. Chaperones oversee the students and are responsible for creating and maintaining a safe, nurturing, residential environment for youth and young adults living away from home. These chaperones also supervise the students outside of the studio. They live in the residence halls, organize social and recreational activities, serve as role models, and enforce behavioral guidelines.
Essential Functions and Competencies:
Have a mature, fun-loving, and outgoing personality with a true and deep desire to work with youth and young adults, acting as an outstanding role model at all times
Possess strong written and verbal communication skills, including phone and email communication with supervisors; provide daily updates on students’ well-being
Welcome students and families enthusiastically, creating a safe, caring, and responsible environment
Possess an awareness about the various needs and wants of students and parents, recognizing that each student will respond to situations and environments differently
Manage various situations and needs. Examples include, but are not limited to: discipline, boredom, home sickness, adjusting to a new environment, etc.
Assist the Head Chaperone, in conjunction with the Youth Programs Coordinator, to compile all necessary forms (medical, roommate, emergency contact, etc.) for each boarding student prior to their arrival for Summer Intensive as needed
Ensure maximum safety of all program participants at all times and report all concerns to Head Chaperone and the Youth Programs Coordinator
Work well in group settings, particularly in dealing with youth and young adults
Prioritize demands and work flows to assure time deadlines are met
Live in a campus residence hall and be available for students and emergencies on a full-time basis, including rotating overnight hours, throughout the duration of the program
Evaluate student requests and respond in accordance with Belmont and SNB rules and policies
Drive student shuttles on a daily basis (typically a 15-passenger vehicle)
Represent Nashville Ballet in a positive and professional manner throughout term of employment, including off hours
General Responsibilities:
Accept responsibility and act as a parental figure for all students
Monitor safety and well-being of students
Facilitate fun, safe, age-appropriate activities for students in the Nashville community, residential apartments, campus area, and on field trips
Organize distribution of keys, the check-in and check-out process, and meals on campus
Enforce SNB and Belmont University rules and regulations including curfew
Check students in and out of lodging based on established rules and regulations
Formulate spreadsheets for student arrivals and departures and daily check-in/out
Provide transportation as needed to airport, daily trips to and from studios as needed, medical appointments, and bi-weekly store runs utilizing a Nashville Ballet vehicle when assigned
Facilitate events and transportation for weekend outings; accompany students to meals and on weekend outings to ensure student safety and to oversee logistical details
Report to the Head Chaperone, Youth Programs Coordinator, and Associate School Director any issues that occur at the dorms or on field trips and provide ongoing updates as necessary.
Attend any and all required meetings leading up to and during the Summer Intensive (staff, school, etc.)
Interface with all departments of the organization on a regular basis to increase the knowledge of daily life for the Summer Intensive students.
Ensure students keep apartments in a clean and orderly fashion
Transport and chaperone students during physician appointments and urgent care visits in the event of minor illness or injury
Participate in a Summer Intensive wrap-up meeting to brainstorm ideas that will help to improve the over-all experience for attendees
Work Hours:
Chaperone hours include mornings, evenings, overnights, and weekends. Students will be in class from approximately 9am – 5pm on weekdays and 10am – 1pm on Saturdays, during which times general chaperones will rotate either being on-duty or being on-call for emergencies. Chaperones who are not scheduled to be on-duty or on-call may consider these hours their free time and may go off-site, providing they stay within the Nashville area.
Important Dates (you must be available for all):
June 11-14 – Chaperone move-in and orientation, schedule TBA
June 16 – Sessions I & II student move-in
June 17 – First day of classes for sessions I & II
July 26 & 27 – End of program and student move-out
July 27, no earlier than 7pm – Head Chaperone and General Chaperone move-out
Work Requirements and Qualifications:
Age /Education: At least 18 years of age and a high school diploma.
Knowledge, Skills, and Abilities:
Excellent organizational, written, verbal communication and interpersonal skills
Ability to provide leadership and manage
Ability to make decisions and solve problems
Ability to manage multiple tasks simultaneously
Ability to work independently and as part of a team
Experience: All chaperones must have experience with leadership and/or working with youth and young adults ages 11 – 22. Individuals with experience in child development, social work, recreational sports programs, nonprofit programs, conflict resolution, and education are strongly encouraged to apply. Ability to be a leader as well as a team player Conflict resolution skills and the ability to mediate as situations arise Good judgment skills and the ability to respond well in disciplinary and emergency situations
First Aid and CPR certification is required. Online training will not be accepted.
Equipment: operate a 15-passenger van; utilize Microsoft Office suite programs, standard office equipment including computer and software, phone, copier, etc.
Background check: all candidates must pass a criminal background check.
Driver’s License: all candidates must hold a valid driver’s license and have a good driving record.
Dance experience is not required.
Compensation: $250 per week. In addition, housing is provided, as well as all meals Monday-Friday and breakfast and dinner on the weekend. Chaperones may also take School of Nashville Ballet adult classes free of charge. Salary commensurate with experience.
Company Philosophy: All employees are expected to promote and advocate for Nashville Ballet and its mission both inside and outside the organization. Likewise, they are expected to support the following Enduring Values.
We believe in the transforming power of art.
We inspire appreciation for the art of ballet.
We strive for excellence with integrity in all we do.
We respect one another and the art form.
To Apply: To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to careers@nashvilleballet.com. Include “General Chaperone” as the email’s subject line.
1. A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for two professional references.
2. A resumé no longer than 2 pages outlining your educational and professional experience.
Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls please. Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration.
Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 40 pounds and occasionally lift and/or move up to 55 pounds.
Disclaimer Statement:
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, we may require that other, or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs, or technological developments).
Development & Database Coordinator
Reports To: Director of Development
Area of Responsibility: Development
Wage Classification: Full Time, Exempt
Position Summary: The Development & Database Coordinator is a key member of the development team, responsible for all aspects of donor database management, donor and gift reporting, creation of acknowledgement letters, data entry, filing/record keeping, assisting with prospect and lead generation, in addition to other administrative duties. Through the coordination of data entry and extraction of the database and requisite donor correspondence related to gifts, this role supports many aspects of donor relations for the Development department, including membership, sponsorship, fundraising, stewardship and donor events.
Essential Functions and Responsibilities:
DATA ENTRY and EXTRACTION
· Collect and maintain all donor and prospect information in the database
· Serve as a “power user” of database, leading staff on constituent record maintenance, data extraction, network upgrades, innovative uses for efficiency and effectiveness, build Fiscal
Year and Campaign structures
· Enter all gifts, pledges, pledge payments and in-kind gifts into donor software within established timeline
· Effectively carry out system for timely and IRS-compatible acknowledgement of gifts and pledges
· Process and prepare all renewal communication efforts, including generating renewal lists and preparing requisite mailing needs for Annual Fund and Friends of Nashville Ballet
· Update donor records as needed and keep current with supplemental information, by way of data imports, such as their participation in School of Nashville Ballet, youth casts, attendance
at events, assignment of constituency groupings, community engagement, and other critical information
· Work with Events and Volunteer Manager to transfer all event-related data to database
· Continual strategic vision to identify ways to use Tessitura or refine in-house processes/practices to improve data sophistication/ability
· Attend Tessitura User Group meetings as Nashville Ballet liaison and continually maintain/improve the standard operating procedures used by all staff
· Set up new staff with Tessitura and Parallels access
DIRECT FUNDRAISING
· Preparation of data (segmentation, extraction) and execution of specialty campaigns: Giving Tuesday, Year-End, Big Payback, Holiday Magic, Pointe Shoe Fund, Creation Fund, Lobby
donation efforts, etc.
· Participate in renewal and stewardship call efforts for lower level gifts (i.e. Ambassadors’ Society)
· Ongoing prospecting and lead generation. Responsibilities to include: Prospecting from internal and external sources (e.g. Tessitura, SNB, programs, etc.) and incorporating lead lists into
campaign efforts as needed.
· Preparation of donor/prospect summaries as needed for front-line fundraisers, executive leadership, and/or volunteer fundraisers
REPORTING & RECORD MAINTENANCE
· Assist Director of Development with special data extraction reports as needed
· Route daily cash receipt and pledge receipt reports to finance department
· Assist Development team with creating constituent lists as needed, including invitation lists, appeal recipient lists, etc.
· Deliver donor pledge reminders and invoices as needed; manage Delinquency process for Annual Fund, ELEVATE, and Ballet Ball
· Prepare donor listings for performance programs and website
· Create month-end pledge reconciliation reports for Director of Development and Director of Finance review
· Work regularly with the finance department to generate reports necessary for general ledger reconciliation, audit preparation, tax return preparation, data analysis, unusual entries (i.e.
Patrons’ Party, First Call, SNB ticket donations, etc.), budget and grant preparation and reporting
· Create and maintain progress reports to include: Bi-weekly individual Giving Report, Bi-weekly Renewal Tracker, Development Committee materials, Tessitura Dashboard, Weekly Call
Lists and Monthly Membership Acquisition Status
GENERAL REPONSIBILITIES:
· Operate with a virtual 100% accuracy and data-entry integrity
· Possess desire and ability to self-check work
· Regularly demonstrate sound judgment and discretion with confidential information
· Work as part of a team to engage in strategic and purposeful use of Tessitura database to strengthen development practices
· Serve as a knowledgeable resource to all staff regarding data availability, manipulation and extraction from Tessitura
· Keep all documentation organized to be easily accessible by all users
· Possess a desire to develop a foundational understanding of Development and an appreciation for the importance of donor relations information management
Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the noise level in the work environment is usually low to moderate.
Work Requirements and Qualifications:
1. Education: Bachelor’s degree or equivalent experience
2. Knowledge, Skills, and Abilities:
· Effective project management skills, including setting and meeting deadlines
· Ability to make decisions and creatively solve problems
· Ability to manage multiple tasks simultaneously
· Attention to detail
· Aptitude with Microsoft Word, PowerPoint and database management, preferably Tessitura
· Above-average knowledge of Excel
· Demonstrated commitment to the mission of the organization
3. Experience:
· 2+ years administrative/support experience
· Experience working with major databases and confidential information
· Experience in a nonprofit or arts setting preferred
4. Requirements: Ability to work some evenings and weekends for events and performances
To Apply:
To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename to careers@nashvilleballet.com. Include “Development & Database Coordinator” as the email’s subject line.
1. A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for three professional references.
2. A résumé no longer than 2 pages outlining your educational and professional experience.
3. The following three assignments demonstrating your communication abilities and handling of data:
a) Nashville Ballet is preparing to thank its donors who contributed to the Annual Fund this year (FY19) and send an Annual Fund solicitation letter to those who donated last year (FY18) but not yet this year. Using the below information (“DATA”) as your data source, perform the following:
· Import the below data into a spreadsheet to use for a mail merge
· Review your data for inaccuracies, make any data changes necessary for a formal letter
· Identify in your spreadsheet who is receiving a thank you letter and who is receiving a solicitation letter
· Craft a thank you letter and set up a mail merge template to use for the appropriate donors (leaving the mail merge fields visible in the final document), using all relevant
information
· Craft a solicitation letter for an Annual Fund gift and set up a mail merge template to use for the appropriate donors (leaving the mail merge fields visible in the final document),
using all relevant information
· Submit three files: Excel Spreadsheet, thank you letter set up for mail merge, and solicitation letter set up for mail merge
DATA:
Constituent 1:
· Last Name: Abra
· Addressee: Lisa and John Abra
· Salutation: Lisa and John Abra
· Address: 1 Alpha Lane
· City: Anywhere
· State: USA
· Zip: 02241
· FY16 Gift: $10
· FY17 Gift: $10
· FY17 Gift Date: 10/1/16
· FY17 Check Number: 5543
Constituent 2:
· Last Name: Billings
· Addressee: Mr. Jose Billings and Mrs. Judy Billings
· Salutation: Judy and Jose
· Address: 2 Bravo Avenue
· City: Anywhere
· State: USA
· Zip: 02241
· FY16 Gift: $500
· FY17 Gift:
· FY17 Gift Date:
· FY17 Check Number:
Constituent 3:
· Last Name: Continental
· Addressee: Jenni Parker and Allison Continental
· Salutation: Jenni and Allison
· Address: 3 Crane Blvd
· City: Anywhere
· State: USA
· Zip: 02241
· FY16 Gift: $60
· FY17 Gift: $50
· FY17 Gift Date: 10/2/16
· FY17 Check Number: 584
Constituent 4:
· Last Name: Dillard
· Addressee: Mr. Bo Dillard
· Salutation: Mr. Dillard
· Address: 4 Delta Circle
· City: Anywhere
· State: USA
· Zip: 02241
· FY16 Gift: $1,000
· FY17 Gift: $50
· FY17 Gift Date: 10/31/16
· FY17 Check Number: 1122
Constituent 5:
· Last Name: Eifel
· Addressee: Mrs. Kacy Eifel
· Salutation: Mrs. Kacy
· Address: 5 Elvis Road
· City: Anywhere
· State: USA
· Zip: 02241
· FY16 Gift: $500
· FY17 Gift:
· FY17 Gift Date:
· FY17 Check Number:
b) Nashville Ballet is organizing a major campaign to close out the fiscal year. We are looking to engage constituents who have recently attended performances OR are enrolled in School of Nashville Ballet but have not made a charitable contribution in the past two years. The development staff will want to pull a list of constituents from the database that meets these criteria but also provides additional information relevant to paring the list down to “hot” prospects and understanding “who” these individuals are. Submit a document that lists the types of database fields/categories/descriptors you would be interested in seeing exported for this project. There is no one correct answer, please just demonstrate your understanding of donor identification and solicitation and knowledge of/use of database-type information to effectively do so.
c) Draft a script of a thank you call that you will follow to thank a donor who just gave $500, an increase over last year’s gift.
Incomplete submissions will not be considered nor will submissions sent via postal mail or fax.
No calls please.
Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration.
Deadline for submissions is May 24, 2019. Early submission is strongly encouraged. Our search will be on-going until we are satisfied we have found a candidate with the right fit for Nashville Ballet.
Disclaimer Statement:
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this document is intended to be an accurate description of the current job, circumstances may require that other, or different tasks be performed (e.g., emergencies, changes in personnel, workload, rush jobs or technological developments).
Internships at Nashville Ballet
Are you a student excited about exploring a career in the arts? Do you have an interest in ballet, dance, and classical music? Nashville Ballet’s internship program will provide a comprehensive look at the inner workings of the largest ballet company in Tennessee!
We offer internships in the following areas:
Arts Administration
Development & Special Events
Community Engagement
Marketing & Public Relations
As an intern at Nashville Ballet, you will be integrated into the department you choose, gain valuable experience, and learn across department lines. Our staff strives to provide an experience that complements your educational experience and challenges you professionally and personally. If you have a team-oriented mindset and the initiative to take a project and run with it, we would like to hear from you!
All internships are unpaid positions, though staff will work individually with students to meet and document requirements for academic credit. Internship positions may be available throughout spring semester, fall semester, or summer. Housing is not included in the internship.
To be considered for the position, please email the items detailed below with your name as the file name to careers@nashvilleballet.com. Include “Internship Opportunity” as the email’s subject line.
Cover letter indicating your preferred area of interest, your interest and/or background for working in the arts and the term for which you are applying (summer, fall, spring)
One-page résumé including present and permanent addresses, education, and work experience
Incomplete submissions will not be considered, nor will submissions sent via postal mail or fax. No phone calls, please. You may be asked to submit additional information such as references, recommendation letters or writing samples, depending on your area of interest.