CAREERS

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Nashville Ballet is an equal opportunity employer.


Nashville Ballet currently has openings for these positions:

 

Director of Finance/Controller

Reports To: Chief Operating Officer
Area of Responsibility: Finance
Wage Classification: Exempt              

Position Summary: The Controller will lead all day-to-day finance operations of a budget of $5 million and supervise a team of 2-3 staff members including functional responsibility over accounting, accounts payable, accounts receivable, cash receipts, payroll, and grants administration. The Controller will ensure that Nashville Ballet has the systems and procedures in place to support effective program implementation and conduct flawless audits. The Controller will work closely with program leaders and their staffs, not only to educate them regarding finance and accounting procedures but also to explore how the finance function can support program operations.  In addition, s/he will partner with the senior leadership and the human and physical resources staff to enhance and better integrate finance, HR, and IT functions.

Essential Functions and Responsibilities:

      Finance & Accounting Leadership

  • Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
  • Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
  • Coordinate audits and proper filing of tax returns.
  • Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership abreast of Nashville Ballet’s financial status;
  • Assist Nashville Ballet’s leadership in the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate.
  • Support the Treasurer, CEO and COO in engaging the board’s executive and finance committees around issues and trends in financial operating models and delivery.
  • Oversee all financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate, and foundation grants;
  • Manage organizational cash flow forecasting by working in partnership with the directors and budget managers; continuously collaborate with directors and leadership to assess the financial efficacy of program operations and establish finance and administrative systems to support program operations.
  • Manage and track the performance of invested assets in keeping with policies and investment guidelines.

Team Leadership

  • Leverage strengths of the current finance team members, help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals;
  • Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.

Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the noise level in the work environment is usually low to moderate.

Work Requirements and Qualifications

This is an extraordinary opportunity for a mature leader with five years of accounting and finance experience, including some or all of the following relevant areas: accounting and audit, experience gathering, evaluating, presenting and reporting financial information to executive teams and external stakeholders, experience in a complex nonprofit that has multiple programs.

Additionally, the Controller will have the following experience and attributes:

  1. Minimum of a BA; CPA and/or MBA given additional consideration
  2. Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments
  3. A track record in grants management as it relates to compliance and reporting of government, corporate and foundation grants is essential
  4. Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; advanced knowledge of accounting and reporting software
  5. Commitment to recruiting, mentoring, training, and retaining a diverse team; the foresight and ability to delegate accordingly
  6. Keen analytic, organization and problem solving skills which allows for strategic data interpretation versus. simple reporting
  7. Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board or other outside partners
  8. Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers        

Disclaimer Statement:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, or to require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).

To be considered for the position, please email the items detailed below with your name as the file name to careers@nashvilleballet.com. Include “Director of Finance/Controller” as the email’s subject line.

  1. Cover letter indicating your interest and/or background for working in the arts and salary requirement.
  2. One-page résumé including present and permanent addresses, education, and work experience.
 

Accounting Assistant

Reports To: Director of Finance                                
Area of Responsibility: Administration
Wage Classification: Non-exempt, part-time

Position Summary: The Accounting Assistant’s works closely with the Staff Accountant to gather, validate and record financial transactions. 

Essential Functions and Responsibilities:

  • Organize internal purchasing requests, such as Purchase Orders, Check Requests and Contracts, ensuring adequate approval and GL coding.  Refer documents back to departments for completion, when necessary.
  • Maintain a system of organization for credit card receipts submitted by credit card users.  Ensure proper coding, descriptions and signatures.  Key receipts into Excel spreadsheet for import.
  • Key Accounts Payable transactions, including Purchase Orders and Invoices into MIP Fund Accounting.
  • Assist with payment processing, including maintenance of electronic payment data for vendors, validation of remittances and organization of executed payables records.
  • Process incoming departmental mail; match Invoices to existing Purchase Orders, dispatch mail for approval, prepare incoming checks for processing.
  • Process cash receipts; deposit check payments electronically and distribute to departments, validate receipts from other departments such as school and development, reconcile daily receipts to departmental reports.
  • Assist with bank reconciliation process and identify necessary adjustments.

General Responsibilities:

  • Be a resource for all staff in executing required Finance documentation and forms
  • Assure all timelines/deadlines are identified, met and/or communicated to Staff Accountant.
  • Keeping all documentation organized and efficiently managed; assuring documents are easily accessible to all users.

Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the noise level in the work environment is usually low to moderate.

Work Requirements and Qualifications:

1.      Education: Working toward a business-related degree
2.      One (1) year of experience in an office environment
3.      Knowledge, Skills, and Abilities: 
        Attention to detail while managing multiple tasks simultaneously
        Ability to communicate effectively
        Ability to follow instructions and anticipate needs
        Word processing/spreadsheet/database skills
        Strong acumen for financial instructions
4.   Equipment: standard office equipment including computer and software, phone, copier, etc.

Schedule: 15-25 hours per week (flexible).

Compensation: $11-13 per hour.

Disclaimer Statement:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, or to require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).

To be considered for the position, please email the items detailed belowwith your name as the file name to careers@nashvilleballet.com. Include “Accounting Assistant” as the email’s subject line.

  1. Cover letter indicating your interest and/or background for working in the arts.
  2. One-page résumé including present and permanent addresses, education, and work experience
 

School Associate

Reports To: School Manager
Area of Responsibility: School of Nashville Ballet/Administration
Wage Classification: Part-time, Hourly, Non-exempt

Position Summary:

The School of Nashville Ballet seeks an enthusiastic customer service-oriented professional who enjoys engaging with parents and students in a fast-paced team environment. The School Associate will report to the School Manager, with day to day school operations supervised by the School Registrar to ensure accurate and timely entry of information into MindBodyOnline, the school’s primary software.  This position requires a high level of customer service, including extensive written and verbal communication with prospective and current students and their parents, along with the ability to manage multiple projects and maintain a positive solutions-oriented attitude. Additionally, this position will assist the Director of Artistic Operations in coordinating the Youth Cast of specified Nashville Ballet productions.

Essential Functions and Competencies:

  • Answer phones and handle a large volume of questions about School of Nashville Ballet and Nashville Ballet, and forwarding inquiries as necessary
  • Greet and direct parents and students upon entry
  • Use point-of-sale software under the direction of School Registrar
  • Under the direction of the School Manager and Registrar, maintain database records and contact logs for all programs with no less than 95% accuracy
  • Manage School of Nashville Ballet email account, and respond to all inquiries as quickly as possible (same day response preferred, response within 24 hours required), forwarding messages as needed
  • Convey information to appropriate school staff as quickly as possible
  • Maintain and monitor accurate, neat, and efficient electronic and manual filing systems
  • Prepare class rosters in advance for instructors and maintain the accuracy of each class roster throughout the semester
  • Cross-check student attendance with MindBodyOnline software and faculty rosters
  • Follow opening and closing building procedures at the start and finish of each shift as necessary
  • Communicate with Youth Cast parents on behalf of the Director of Artistic Operations, and relay artistic information regarding scheduling, costuming, and other activities as needed
  • Other responsibilities as assigned

General Responsibilities:

  • Support School Manager and Registrar in school projects as assigned
  • Maintain a high quality of verbal and written communication with current and prospective students and parents
  • Work autonomously and as a member of a group to achieve strategic goals
  • Coordinate with other departments to identify communication needs and provide assistance
  • Maintain a positive outlook and a proactive, solutions-oriented attitude
  • Demonstrated ability to multi-task

Work Schedule (hours as outlined below to be divided between multiple Associates):

  • Monday: 4pm-9pm
  • Tuesday - Thursday: 3pm-9pm
  • Friday: 4pm-8pm
  • Saturday: 8am-4pm

To Apply:

To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to careers@nashvilleballet.com.  Include “School Associate” as the email’s subject line.
1.  A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for three references (ideally professional references).
2.  A résumé no longer than 2 pages outlining your educational and professional experience.
Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls please. Thank you!
Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration.

Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.

Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the noise level in the work environment is usually low to moderate.

Work Requirements and Qualifications

Education:  Bachelor’s degree (preferred but not required) or equivalent experience  

Knowledge, Skills, and Abilities: 

  • Excellent written and verbal communication and interpersonal skills
  • Ability to make decisions and solve problems
  • Word processing/spreadsheet/database skills. MindBodyOnline experience preferred 
  • Ability to manage multiple tasks simultaneously

Experience:

  • 2 to 3 years of customer service and administrative experience
  • Work with children and families preferred
  • Sales and data management experience preferred
  • Knowledge of the arts and dance preferred
  • Experience with financial accounting a plus

Equipment: standard office equipment, including computer software, phone, copier, etc.

Disclaimer Statement:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, it may require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).

 

Part Time Faculty (Children's Division)

Reports To: School Director and School Manager                                       

Area of Responsibility: School of Nashville Ballet (SNB)            
Wage Classification:  Non-Exempt  
Emphasis: Children’s Division
Concentration: Pre-School and elementary aged children

Position Summary: The position of part-time Children’s Division faculty member will focus on implementing the artistic vision and curriculum standards set forth by the School Director.  The primary duties will consist of teaching and developing the students of School of Nashville Ballet.  In addition, the part-time Children’s Division faculty member will be expected to uphold Nashville Ballet’s reputation for artistic excellence and make regular and active contributions to a creative and enthusiastic working environment.

Essential Functions and Competencies:

  • Possesses strong awareness about the various needs and wants of students and parents
  • Recognizes that children respond to situations and environments differently
  • Ability to handle various classroom outbreaks and needs such as, but not limited to: discipline, meltdowns, shyness, redirection, spontaneity, etc.
  • Takes into account the basic developmental stages of children (physical, cognitive, social/emotional, and communication)
  • Possesses tools to greet a new child and family enthusiastically, creating a safe and welcoming environment
  • Fun loving and outgoing personality with a true and deep desire to work with pre-school and elementary aged children
  • Strong knowledge of Classical Ballet
  • Knowledge or exposure to different styles and techniques of Ballet, along with exposure to various forms of dance and music
  • Ability to infuse creativity into the instruction of ballet and other dance forms with age appropriate engagement for classes in SNB Children’s Division as assigned
  • Creates and delivers material that illustrates progression of curriculum in your students
  • Extensive knowledge about gestures, body movement and language, along with the ability to translate that information to pre-school and elementary age children
  • Ability to enthusiastically and effectively engage parents, and organize students to execute successful parent observations and special events, showing progression of curriculum in your students
  • Promotes SNB in the community at special events in ongoing effort to increase School enrollment  
  • Serves as an advocate to the community, students and parents of the SNB in order to assure they maintain confidence in the value of the educational opportunities provided as indicated by their continued enrollment in our programs

General Responsibilities:

·         Teach scheduled classes with maturity
·         Manage students in classroom and problem solve as needed
·         Maintain a high level of communication with administrative staff on your class needs, communication of class rosters and students.
·         Interface with all faculty members and staff members with regards to aspects of SNB
·         Appear as a representative for Nashville Ballet or SNB (as needed) in the media

To Apply:

To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to careers@nashvilleballet.com.  Include “Children’s Division Faculty” as the email’s subject line.

1.       A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for three professional references.
2.       A résumé no longer than 2 pages outlining your educational and professional experience.

Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls please.
Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration. Thank you!

Work Requirements and Qualifications

1.       Education:  Bachelor’s degree or equivalent experience
2.       Knowledge, Skills, and Abilities: 

·         Ability to provide leadership and to manage students and dancers
·         Ability to make decisions and solve problems
·         Ability to exercise flexibility, patience, sound time-management and multi-tasking skills
·         Word processing / spread sheet skills
·         Excellent written and verbal communication and interpersonal skills
·         Energetic self-starter, able to function comfortably in a fast-paced, team environment and relate well to students/families and customers

3.       Experience: Classical ballet dance experience, preferably 3 years of classical ballet teaching experience
4.       Equipment: basic use of computers (word/excel), knowledge of studio equipment       

Disclaimer Statement:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, or to require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).

 

Internships at Nashville Ballet

Are you a student excited about exploring a career in the arts?  Do you have an interest in ballet, dance, and classical music? Nashville Ballet’s internship program will provide a comprehensive look at the inner workings of the largest ballet company in Tennessee!

We offer internships in the following areas:  

As an intern at Nashville Ballet, you will be integrated into the department you choose, gain valuable experience, and learn across department lines.  Our staff strives to provide an experience that complements your educational experience and challenges you professionally and personally.  If you have a team-oriented mindset and the initiative to take a project and run with it, we would like to hear from you!  

All internships are unpaid positions, though staff will work individually with students to meet and document requirements for academic credit. Internship positions may be available throughout spring semester, fall semester, or summer. Housing is not included in the internship. 

To be considered for the position, please email the items detailed below with your name as the file name to careers@nashvilleballet.com. Include “Internship Opportunity” as the email’s subject line.

  1. Cover letter indicating your preferred area of interest, your interest and/or background for working in the arts and the term for which you are applying (summer, fall, spring)
  2. One-page résumé including present and permanent addresses, education, and work experience

Incomplete submissions will not be considered, nor will submissions sent via postal mail or fax. No phone calls, please. You may be asked to submit additional information such as references, recommendation letters or writing samples, depending on your area of interest.