CAREERS

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Nashville Ballet is an equal opportunity employer.


Nashville Ballet currently has openings for these positions:

 

Development Coordinator

Reports To: Strategic Development Manager

Area of Responsibility: Development

Wage Classification: Full Time, Non-exempt

Position Summary: The Development Coordinator is a key member of the development team, responsible for all aspects of donor database management, donor and gift reporting, creation of acknowledgement letters, data entry, filing/record keeping, assisting with prospect and lead generation, in addition to other administrative duties. Through the coordination of data entry and extraction of the database and requisite donor correspondence related to gifts, this role supports many aspects of donor relations for the Development department, including membership, sponsorship, fundraising, stewardship and donor events.

Essential Functions and Responsibilities:

DATA ENTRY AND EXTRACTION

·         Collect and maintain all donor and prospect information in the database

·         Serve as a “power user” of database, leading staff on constituent record maintenance, data extraction, network upgrades, innovative uses for efficiency and effectiveness

·         Enter all gifts, pledges, pledge payments and in-kind gifts into donor software within established timeline

·         Effectively carry out system for timely and IRS-compatible acknowledgement of gifts and pledges

·         Process and prepare all renewal communication efforts, including generating renewal lists and preparing requisite mailing needs

·         Update donor records as needed and keep current with supplemental information, by way of data imports, such as their participation in School of Nashville Ballet, youth casts, attendance at events, assignment of constituency groupings, and other critical information

·         Work with Events Coordinator to transfer all event-related data to database

·         Continual strategic vision to identify ways to use Tessitura or refine in-house processes/practices to improve data sophistication/ability

·         Attend Tessitura User Group & Data Committee meetings as Nashville Ballet liaison and continually maintain/improve the standard operating procedures used by all staff

·         Set up new staff with Tessitura and Parallels access

 

REPORTING & RECORD MAINTENANCE

·         Assist Strategic Development Manager with special data extraction reports as needed

·         Route daily cash receipt and pledge receipt reports to finance department

·         Assist Development team with creating constituent lists as needed, including invitation lists, appeal recipient lists, etc.

·         Deliver donor pledge reminders and invoices as needed

·         Prepare donor listings for performance programs

·         Create month-end pledge reconciliation reports for Strategic Development Manager and Director of Development review

·         Work regularly with the finance department to generate reports necessary for general ledger reconciliation, audit preparation, tax return preparation, data analysis, budget and grant preparation and reporting

 

GENERAL REPONSIBILITIES:

·         Operate with a virtual 100% accuracy and data-entry integrity

·         Possess desire and ability to self-check work

·         Regularly demonstrate sound judgment and discretion with confidential information

·         Work as part of a team to engage in strategic and purposeful use of Tessitura database to strengthen development practices

·         Serve as a knowledgeable resource to all staff regarding data availability, manipulation and extraction from Tessitura

·         Keep all documentation organized to be easily accessible by all users

·         Possess a desire to develop a foundational understanding of Development and an appreciation for the importance of donor relations information management

Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the noise level in the work environment is usually low to moderate.

Work Requirements and Qualifications:

1. Education: Bachelor’s degree or equivalent experience

2. Knowledge, Skills, and Abilities:

·         Effective project management skills, including setting and meeting deadlines

·         Ability to make decisions and creatively solve problems

·         Ability to manage multiple tasks simultaneously

·         Attention to detail

·         Aptitude with Microsoft Word, PowerPoint and database management, preferably Tessitura

·         Above-average knowledge of Excel

·         Demonstrated commitment to the mission of the organization

3. Experience:

·         2+ years administrative/support experience

·         Experience working with major databases and confidential information

·         Experience in a nonprofit or arts setting preferred

4. Requirements:

·         Ability to work some evenings and weekends for events and performances

Compensation: Starting salary range is $28,000 to $32,000 depending on experience. Benefits include health insurance, 401k plan, vacation and sick days and a casual but hard-working, friendly and supportive environment. Plus, complimentary tickets to Nashville Ballet performances and free classes at School of Nashville Ballet!

To Apply:

To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename to careers@nashvilleballet.com. Include “Development Coordinator” as the email’s subject line.

1. A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for three professional references.

2. A résumé no longer than 2 pages outlining your educational and professional experience.

3. The following three assignments demonstrating your communication abilities and handling of data:

a) Nashville Ballet is preparing to thank its donors who contributed to the Annual Fund this year (FY17), and send an Annual Fund solicitation letter to those who donated last year (FY16) but not yet this year. Using the below information (“DATA”) as your data source, perform the following:

·         Import the below data into a spreadsheet to use for a mail merge

·         Review your data for inaccuracies, make any data changes necessary for a formal letter

·         Identify in your spreadsheet who is receiving a thank you letter and who is receiving a solicitation letter

·         Craft a thank you letter and set up a mail merge template to use for the appropriate donors (leaving the mail merge fields visible in the final document), using all relevant information

·         Craft a solicitation letter for an Annual Fund gift and set up a mail merge template to use for the appropriate donors (leaving the mail merge fields visible in the final document), using all relevant information

·         Submit three files: Excel Spreadsheet, thank you letter set up for mail merge, and solicitation letter set up for mail merge

 

DATA:

Constituent 1:

·         Last Name: Abra

·         Addressee: Lisa and John Abra

·         Salutation: Lisa and John Abra

·         Address: 1 Alpha Lane

·         City: Anywhere

·         State: USA

·         Zip: 02241

·         FY16 Gift: $10

·         FY17 Gift: $10

·         FY17 Gift Date: 10/1/16

·         FY17 Check Number: 5543

Constituent 2:

·         Last Name: Billings

·         Addressee: Mr. Jose Billings and Mrs. Judy Billings

·         Salutation: Judy and Jose

·         Address: 2 Bravo Avenue

·         City: Anywhere

·         State: USA

·         Zip: 02241

·         FY16 Gift: $500

·         FY17 Gift:

·         FY17 Gift Date:

·         FY17 Check Number:

 

Constituent 3:

·         Last Name: Continental

·         Addressee: Jenni Parker and Allison Continental

·         Salutation: Jenni and Allison

·         Address: 3 Crane Blvd

·         City: Anywhere

·         State: USA

·         Zip: 02241

·         FY16 Gift: $60

·         FY17 Gift: $50

·         FY17 Gift Date: 10/2/16

·         FY17 Check Number: 584

 

Constituent 4:

·         Last Name: Dillard

·         Addressee: Mr. Bo Dillard

·         Salutation: Mr. Dillard

·         Address: 4 Delta Circle

·         City: Anywhere

·         State: USA

·         Zip: 02241

·         FY16 Gift: $1,000

·         FY17 Gift: $50

·         FY17 Gift Date: 10/31/16

·         FY17 Check Number: 1122

Constituent 5:

·         Last Name: Eifel

·         Addressee: Mrs. Kacy Eifel

·         Salutation: Mrs. Kacy

·         Address: 5 Elvis Road

·         City: Anywhere

·         State: USA

·         Zip: 02241

·         FY16 Gift: $500

·         FY17 Gift:

·         FY17 Gift Date:

·         FY17 Check Number:

 

b) Nashville Ballet is organizing a major campaign to close out the fiscal year. We are looking to engage constituents who have recently attended performances OR are enrolled in School of Nashville Ballet but have not made a charitable contribution in the past two years. The development staff will want to pull a list of constituents from the database that meets these criteria but also provides additional information relevant to paring the list down to “hot” prospects and understanding “who” these individuals are. Submit a document that lists the types of database fields/categories/descriptors you would be interested in seeing exported for this project. There is no one correct answer, please just demonstrate your understanding of donor identification and solicitation and knowledge of/use of database-type information to effectively do so.

c) Draft a script of a thank you call that you will follow to thank a donor who just gave $500, an increase over last year’s gift.

Incomplete submissions will not be considered nor will submissions sent via postal mail or fax.

No calls please.

Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration.

Posting Date: January 16, 2017

Deadline for submissions is February 15, 2017. Early submission is strongly encouraged. Our search will be on-going until we are satisfied we have found a candidate with the right fit for Nashville Ballet.

Disclaimer Statement:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this document is intended to be an accurate description of the current job, circumstances may require that other, or different tasks be performed (e.g., emergencies, changes in personnel, workload, rush jobs or technological developments). 

 

School Registrar

Reports To: School Director, School Manager       

Area of Responsibility: School of Nashville Ballet   

Wage Classification: Exempt           

 Position Summary: The School Registrar’s main focus is to successfully maintain the School of Nashville Ballet’s online database, entering classes and student’s information into the Mind Body software in a timely manner that meets the deadlines and goals of the organization.  The Registrar will also regularly prepare analysis (financial, statistical) of school data to include weekly reports to management, initial drafts of budgets, etc.  This person will coordinate School of Nashville Ballet data management and through the use of documentation, communication, attention to detail, maintaining a thorough knowledge of the school calendar and a proactive approach will assure a positive customer experience.  The School Registrar will also supervise school administrative staff with specific attention to data management, following organizational policies and procedures, and commitment to exceptional customer service. 

 Essential Functions and Responsibilities:

  • Maintain all student records with regard to registration, tuition payment, and contact information
  • Serve as the primary contact for the School of Nashville Ballet online client software; preparing documentation and training all School Associates
  • Ensure the timely flow of school data as needed; create benchmarks and updated timelines to ensure no less than 95% accuracy and consistent success at hitting target dates
  • Ensure school payments are received as expected; manage invoices and contact responsible parties monthly to ensure at minimum a 95% collection rate
  • Produce accurate and timely reports on all school data, including daily delivery of payments and financial reports to School Director and other information as needed or requested by management
  • Oversee day-to-day activities of School Associates to ensure effective School operations and efficient flow of communication
  • Coordinate studio and event schedules, while communicating any facility needs (i.e. extra cleanings, piano tunings, rentals, etc.) to the Human and Physical Resources Manager. 
  • Act as a representative for the organization in all facets including all forms of communication with students and parents, at any school or company performances, or at other events as needed
  • Manage the School opening and closing procedures (building and office) and train all Associates to successfully execute them
  • Manage all SNB financial obligation contracts and logistics within budgetary and programmatic goals

General Responsibilities:

  • Attend all meetings as assigned; staff, school, interdepartmental, etc.
  • Interface collaboratively with other staff members on various projects
  • Welcome students, parents, guests, and visitors to the building, directing them to proper areas
  • Appear at and participate in events as needed

Company Philosophy: All employees are expected to promote and advocate for Nashville Ballet and its mission both inside and outside the organization.  Likewise, they are expected to support the following Enduring Values.

  • We believe in the transforming power of art.
  • We inspire appreciation for the art of ballet.
  • We strive for excellence with integrity in all we do.
  • We respect one another and the art form.

Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 40 pounds and occasionally lift and/or move up to 60 pounds with assistance.

Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the noise level in the work environment is usually low to moderate.

Work Requirements and Qualifications

1.  Education: Bachelor’s degree or equivalent experience

2.  Knowledge, Skills, and Abilities:

  • Exceptional attention to detail and ability to find and correct data mistakes
  • Ability to create a positive atmosphere that facilitates a high level of customer service
  • Ability to make decisions and solve problems in a timely manner
  • Ability to manage multiple tasks simultaneously and maintain deadlines
  • Excellent written and verbal communication and interpersonal skills
  • MindBodyOnline or other point-of-service software experience a plus

3. Experience: minimum of 2 years of experience in an office, school administration, or customer service position

4. Equipment: intermediate or advanced use of computer data bases; intermediate use of Microsoft Office products and general technology; working knowledge of studio equipment; aptitude to learn new technologies

Disclaimer Statement:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, or to require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).

To be considered for the position, please email the items detailed below with your name as the file name to careers@nashvilleballet.com. Include “School Registrar” as the email’s subject line.

  1. Cover letter indicating your interest and/or background for working in the arts.
  2. One-page résumé including present and permanent addresses, education, and work experience
 

Summer Program coordinator

Reports To: School Manager

Employment Type: Seasonal

Dates: ASAP – July 31, 2017

Employment Tier: Coordinator, Part-time with potential to build to full-time            

Area of Responsibility: Administration and School of Nashville Ballet

Wage Classification: Non-Exempt

Position Summary:

The Summer Programs Coordinator’s main focus is to oversee operations of all aspects of the School of Nashville Ballet’s Summer Intensive, Dance Camps, and Junior Intensive.  Operations include, but are not limited to, all lodging and meal coordination for summer intensive, ensuring that all camps have needed materials to create content, adequate chaperone and transportation coverage.  The Summer Programs Coordinator works closely with the School Director, School Manager, School Registrar, Academy Principal and faculty of the School to ensure a highly enjoyable and safe summer experience.

Essential Functions and Responsibilities:

  • Coordinate all logistics in conjunction with school associates for incoming summer intensive students including transportation to and from airport, to and from dorm, as well as meals
  • Coordinate all logistics for summer intensive students arrival at dorm, including distribution of welcome packet/swag/id cards/t-shirts etc. and all check-in/check-out procedures as required by school director and Belmont University
  • Coordinate and oversee all new dorm student orientations or designate representative
  • Oversee training of chaperones for dormitory students
  • Act as Nashville Ballet’s contact for all Chaperone inquiries
  • Communicate with all vendors the needs of Nashville Ballet Summer Programs
  • Plan all lunches, coordinate logistics with caterers, and work with finance to ensure timely payment of all vendors
  • Daily and weekly reporting to School Manager and School Director
  • Communicate any changes in original information submitted to caterers, dormitories, and all relevant parties in conjunction with school associates
  • Ensure on-time and accurate lunch delivery each day of Summer Intensive in conjunction with chaperones
  • Plan, coordinate, and supervise in conjunction with Summer Intensive Chaperones group outings for Summer Intensive students (e.g. Sounds game, Nashville Shores, Barbecue in the park, etc.)
  • Additional duties may be assigned as-needed throughout the course of the summer

Important Dates:

  • June 5
    Head Chaperone and Group 1 General Chaperone move-in and orientation
  • June 11
    Group 2 General Chaperone move-in and orientation
    Session A1 and A2 student check-in and orientation
  • June 12
    First day of classes for sessions A1 and A2
  • July 22
    End of program and final student move-out
  • July 23
    Chaperone move-out

Physical Demands:

The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.

Work Environment:

The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the noise level in the work environment is usually low to moderate.

To be considered for the position, please email the items detailed below with your name as the file name to careers@nashvilleballet.com. Include “Summer Program Coordinator” as the email’s subject line.

  1. Cover letter indicating your interest and/or background for working in the arts.
  2. One-page résumé including present and permanent addresses, education, and work experience
 

Head Chaperone (Summer Intensive)

Reports To: School Manager

Area of Responsibility: School of Nashville Ballet (SNB)            

Wage Classification:  Non-Exempt  

Emphasis: Summer Intensive

 Position Summary: Nashville Ballet seeks an experienced, energetic, and mature Head Chaperone to support our Summer Intensive and lead the team of General Chaperones.  School of Nashville Ballet’s Summer Intensive is a residential, training program with a comprehensive curriculum designed for the serious ballet student.

 Summer Intensive Chaperones oversee the students and are responsible for creating and maintaining a safe and nurturing residential environment for youth and young adults living away from home.  These chaperones also supervise the students outside of the studio.  They live in residence halls, organize social and recreational activities, serve as role models, and enforce behavioral guidelines. The Head Chaperone will lead all of these efforts and ensure all chaperones are compliant.

 Essential Functions and Competencies:

  • Possess an awareness about the various needs and wants of students and parents
  • Recognize that each student will respond to situations and environments differently
  • Manage various situations and needs. Examples include, but are not limited to: discipline, boredom, home sickness, adjusting to a new environment, etc.
  • Greet students and families enthusiastically, creating a safe and welcoming environment
  • Have a fun-loving and outgoing personality with a true and deep desire to work with youth and young adults
  • Serve as point person for Belmont University and Nashville Ballet for Summer Intensive boarding students
  • Work in conjunction with the School Associate to compile all necessary forms (medical, roommate, emergency contact, etc.) for each boarding student prior to their arrival for Summer Intensive
  • Evaluate student requests to ensure maximum safety of all program participants at all times
  • Work well in group settings, particularly in dealing with youth and young adults
  • Prioritize demands and work flows to assure deadlines are met
  • Live in apartment style dormitory housing at Belmont University to monitor student behavior
  • Communicate daily with supervisors and provide updates on students’ well-being
  • Drive student shuttles on a daily basis (typically a 15 passenger vehicle)
  • Foster a caring and responsible environment and act as an outstanding role model at all times
  • Represent Nashville Ballet in a positive manner throughout term of employment, including off hours

 General Responsibilities:

  • Accept responsibility and act as a parental figure for all students
  • Monitor safety and well-being of students
  • Live in a campus residence hall and be available for students and emergencies on a full-time basis, including rotating overnight hours, throughout the duration of the program
  • Facilitate fun, safe, and age-appropriate activities for students in the Nashville community, residential apartments, campus area and on field trips
  • Oversee team of General Chaperones assigned to specific groups of students
  • Provide support and direction to General Chaperones on management of students; assure they carry out their responsibilities appropriately
  • Organize housing, distribution of keys, room assignments, and meals
  • Enforce SNB and Belmont University rules and regulations including curfew
  • Check students in and out of lodging based on established rules and regulations
  • Formulate spreadsheets for arrivals and departures and daily check in/out
  • Provide and organize transportation as needed to airport, daily trips to and from studios, medical needs, and bi-weekly store runs utilizing a Nashville Ballet vehicle
  • Organize events and transportation for weekend outings; accompany students with General Chaperones to meals and on weekend outings to ensure student safety and oversee logistical details
  • Maintain upkeep of Nashville Ballet vehicles during intensive (ensure gas tanks are full and vehicles are clean)
  • Report any issues that occur at the dorms or on field trips to the School Manager and provide updates as necessary
  • Participate in a Summer Intensive wrap-up meeting to brainstorm ideas that will help to improve the over-all experience for attendees
  • Attend any and all required meetings leading up to and during the Summer Intensive (staff, school, etc.)
  • Interface with all departments of the organization on a regular basis
  • Ensure students keep apartments in a clean and orderly fashion
  • Transport and chaperone students during physician appointments and urgent care visits in the event of minor illness or injury

 Work Hours:

Chaperone hours include mornings, evenings, overnights, and weekends. Students will be in class from approximately 9am – 4pm on weekdays and 9am – 12pm on Saturdays, during which times the Head Chaperone will rotate the General Chaperones either being on-duty or being on-call for emergencies. Any Chaperone who is not scheduled to be on-duty or on-call may consider these hours their free time and may go off-site, providing they stay within the Nashville area.

 Important Dates:

June 5 – Head Chaperone and Group 1 General Chaperone move-in and orientation

June 11 – Group 2 General Chaperone move-in and orientation, Session A1 and A2 student check-in

June 12 – First day of classes for sessions A1 and A2

July 22 – End of program and student move-out

July 23 – Head Chaperone and General Chaperone move-out

 Work Requirements and Qualifications

  • Age /Education:  21 years of age and a high school diploma.
  • Knowledge, Skills, and Abilities: 
  • Excellent organizational, written, verbal communication and interpersonal skills
  • Ability to provide leadership and manage
  • Ability to make decisions and solve problems
  • Ability to manage multiple tasks simultaneously
  • Ability to work independently and as part of a team
  • Experience: All chaperones must have experience with leadership and/or working with youth and young adults ages 11 – 22. Individuals with experience in child development, social work, recreational programs, nonprofit programs, conflict resolution and education are strongly encouraged to apply.
  • First Aid and CPR certification is required. Online training will not be accepted.
  • Equipment: operate a 15 passenger van; utilize Microsoft Office suite programs, standard office equipment including computer and software, phone, copier, etc.
  • Background check: all candidates must pass a criminal background check.
  • Driver’s License: all candidates must hold a valid driver’s license and have a good driving record.
  • Dance experience is not required.

Compensation: Starting at $250 per week with meals, room and board. Salary commensurate with experience.

Company Philosophy: All employees are expected to promote and advocate for Nashville Ballet and its mission both inside and outside the organization.  Likewise, they are expected to support the following Enduring Values.

  • We believe in the transforming power of art.
  • We inspire appreciation for the art of ballet.
  • We strive for excellence with integrity in all we do.
  • We respect one another and the art form.

To Apply: To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to careers@nashvilleballet.com. Include “Head Chaperone” as the email’s subject line.

1.       A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for two professional references.

2.       A resumé no longer than 2 pages outlining your educational and professional experience. 

Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls please.

Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration. Thank you!

Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 40 pounds and occasionally lift and/or move up to 55 pounds.

Disclaimer Statement:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, we may require that other, or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs, or technological developments).

 

General Chaperone (Summer Intensive)

Reports To: School Manager and Head Chaperone

Area of Responsibility: School of Nashville Ballet (SNB)            

Wage Classification:  Non-Exempt  

Emphasis: Summer Intensive

Position Summary: Nashville Ballet seeks experienced, energetic, and mature Chaperones to support our Summer Intensive.  School of Nashville Ballet’s Summer Intensive is a residential training program with a comprehensive curriculum designed for the serious ballet student.

Chaperones oversee the students and are responsible for creating and maintaining a safe, nurturing, residential environment for youth and young adults living away from home.  These chaperones also supervise the students outside of the studio.  They live in the residence halls, organize social and recreational activities, serve as role models, and enforce behavioral guidelines.

Essential Functions and Competencies:

  • Possess an awareness about the various needs and wants of students and parents
  • Recognize that students respond to situations and environments differently
  • Handle various situations and needs such as, but not limited to: discipline, boredom, home sickness, adjusting to the new environment, etc.
  • Greet students and families enthusiastically, creating a safe and welcoming environment
  • Have a fun-loving and outgoing personality with a true and deep desire to work with youth and young adults
  • Assist the Head Chaperone, in conjunction with the School Associate, to compile all necessary forms (medical, roommate, emergency contact, etc.) for each boarding student prior to their arrival for Summer Intensive
  • Evaluate student requests to ensure maximum safety of all program participants at all times and report any concerns to Head Chaperone
  • Work well in group settings, particularly in dealing with youth and young adults
  • Prioritize demands and work flows to assure time deadlines are met
  • Live in apartment style dormitory housing at Belmont University to monitor student behavior
  • Communicate daily with supervisors and provide updates on students’ well-being
  • Drive student shuttles on a daily basis (typically a 15 passenger vehicle)
  • Foster a caring and responsible environment and act as an outstanding role model at all times
  • Represent Nashville Ballet in a positive manner throughout term of employment, including off hours

General Responsibilities:

  • Accept responsibility and act as a parental figure for all students
  • Monitor safety and well-being of students
  • Live in a campus residence hall and be available for students and emergencies on a full-time basis, including rotating overnight hours, throughout the duration of the program
  • Facilitate fun, safe, age-appropriate activities for students in the Nashville community, residential apartments, campus area, and on field trips
  • Organize housing, distribution of keys, room assignments, and meals
  • Enforce SNB and Belmont University rules and regulations including curfew
  • Check students in and out of lodging based on established rules and regulations
  • Formulate spreadsheets for student arrivals and departures and daily check-in/out
  • Provide transportation as needed to airport, daily trips to and from studios as needed, medical appointments, and bi-weekly store runs utilizing a Nashville Ballet vehicle when assigned
  • Facilitate events and transportation for weekend outings; accompany students to meals and on weekend outings to ensure student safety and to oversee logistical details
  • Report to the Head Chaperone and the School Manager any issues that occur at the dorms or on field trips and provide ongoing updates as necessary.
  • Attend any and all required meetings leading up to and during the Summer Intensive (staff, school, etc.)
  • Interface with all departments of the organization on a regular basis to increase the knowledge of daily life for the Summer Intensive students.
  • Ensure students keep apartments in a clean and orderly fashion
  • Transport and chaperone students during physician appointments and urgent care visits in the event of minor illness or injury
  • Participate in a Summer Intensive wrap-up meeting to brainstorm ideas that will help to improve the over-all experience for attendees 

Work Hours:

Chaperone hours include mornings, evenings, overnights, and weekends. Students will be in class from approximately 9am – 4pm on weekdays and 9am – 12pm on Saturdays, during which times general chaperones will rotate either being on-duty or being on-call for emergencies. Counselors who are not scheduled to be on-duty or on-call may consider these hours their free time and may go off-site, providing they stay within the Nashville area.

Important Dates:

June 5 – Head Chaperone and Group 1 General Chaperone move-in and orientation

June 11 – Group 2 General Chaperone move-in and orientation, Session A1 and A2 student check-in

June 12 – First day of classes for sessions A1 and A2

July 22 – End of program and student move-out

July 23 – Head Chaperone and General Chaperone move-out

Work Requirements and Qualifications

  1. Age /Education:  21 years of age and a high school diploma.
  2. Knowledge, Skills, and Abilities: 
    • Excellent organizational, written, verbal communication and interpersonal skills
    • Ability to provide leadership and manage
    • Ability to make decisions and solve problems
    • Ability to manage multiple tasks simultaneously
    • Ability to work independently and as part of a team
  1. Experience: All chaperones must have experience with leadership and/or working with youth and young adults ages 11 – 22. Individuals with experience in child development, social work, recreational sports programs, nonprofit programs, conflict resolution, and education are strongly encouraged to apply.
    1. Ability to be a leader as well as a team player
    2. Conflict resolution skills and the ability to mediate as situations arise
    3. Good judgment skills and the ability to respond well in disciplinary and emergency situations
  2. First Aid and CPR certification is required. Online training will not be accepted.
  3. Equipment: operate a 15 passenger van; utilize Microsoft Office suite programs, standard office equipment including computer and software, phone, copier, etc.
  4. Background check: all candidates must pass a criminal background check.
  5. Driver’s License: all candidates must hold a valid driver’s license and have a good driving record.
  6. Dance experience is not required.

Compensation: $200 per week in addition to meals, room and board. Salary commensurate with experience.

Company Philosophy: All employees are expected to promote and advocate for Nashville Ballet and its mission both inside and outside the organization.  Likewise, they are expected to support the following Enduring Values.

  • We believe in the transforming power of art.
  • We inspire appreciation for the art of ballet.
  • We strive for excellence with integrity in all we do.
  • We respect one another and the art form.

To Apply: To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to careers@nashvilleballet.com. Include “Summer Chaperone” as the email’s subject line.

1.       A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for two professional references.

2.       A resumé no longer than 2 pages outlining your educational and professional experience. 

Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls please.

Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration. Thank you!

Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 40 pounds and occasionally lift and/or move up to 55 pounds.

Disclaimer Statement:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, we may require that other, or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs, or technological developments).

 

School Associate

Reports To: School Manager
Area of Responsibility: School of Nashville Ballet/Administration
Wage Classification: Part-time, Hourly, Non-exempt

Position Summary:

The School of Nashville Ballet seeks an enthusiastic customer service-oriented professional who enjoys engaging with parents and students in a fast-paced team environment. The School Associate will report to the School Manager, with day to day school operations supervised by the School Registrar to ensure accurate and timely entry of information into MindBodyOnline, the school’s primary software.  This position requires a high level of customer service, including extensive written and verbal communication with prospective and current students and their parents, along with the ability to manage multiple projects and maintain a positive solutions-oriented attitude. Additionally, this position will assist the Director of Artistic Operations in coordinating the Youth Cast of specified Nashville Ballet productions.

Essential Functions and Competencies:

  • Answer phones and handle a large volume of questions about School of Nashville Ballet and Nashville Ballet, and forwarding inquiries as necessary
  • Greet and direct parents and students upon entry
  • Use point-of-sale software under the direction of School Registrar
  • Under the direction of the School Manager and Registrar, maintain database records and contact logs for all programs with no less than 95% accuracy
  • Manage School of Nashville Ballet email account, and respond to all inquiries as quickly as possible (same day response preferred, response within 24 hours required), forwarding messages as needed
  • Convey information to appropriate school staff as quickly as possible
  • Maintain and monitor accurate, neat, and efficient electronic and manual filing systems
  • Prepare class rosters in advance for instructors and maintain the accuracy of each class roster throughout the semester
  • Cross-check student attendance with MindBodyOnline software and faculty rosters
  • Follow opening and closing building procedures at the start and finish of each shift as necessary
  • Communicate with Youth Cast parents on behalf of the Director of Artistic Operations, and relay artistic information regarding scheduling, costuming, and other activities as needed
  • Other responsibilities as assigned

General Responsibilities:

  • Support School Manager and Registrar in school projects as assigned
  • Maintain a high quality of verbal and written communication with current and prospective students and parents
  • Work autonomously and as a member of a group to achieve strategic goals
  • Coordinate with other departments to identify communication needs and provide assistance
  • Maintain a positive outlook and a proactive, solutions-oriented attitude
  • Demonstrated ability to multi-task

Work Schedule (hours as outlined below to be divided between multiple Associates):

  • Monday: 4pm-9pm
  • Tuesday - Thursday: 3pm-9pm
  • Friday: 4pm-8pm
  • Saturday: 8am-4pm

To Apply:

To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to careers@nashvilleballet.com.  Include “School Associate” as the email’s subject line.
1.  A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for three references (ideally professional references).
2.  A résumé no longer than 2 pages outlining your educational and professional experience.
Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls please. Thank you!
Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration.

Physical Demands: The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.

Work Environment: The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the noise level in the work environment is usually low to moderate.

Work Requirements and Qualifications

Education:  Bachelor’s degree (preferred but not required) or equivalent experience  

Knowledge, Skills, and Abilities: 

  • Excellent written and verbal communication and interpersonal skills
  • Ability to make decisions and solve problems
  • Word processing/spreadsheet/database skills. MindBodyOnline experience preferred 
  • Ability to manage multiple tasks simultaneously

Experience:

  • 2 to 3 years of customer service and administrative experience
  • Work with children and families preferred
  • Sales and data management experience preferred
  • Knowledge of the arts and dance preferred
  • Experience with financial accounting a plus

Equipment: standard office equipment, including computer software, phone, copier, etc.

Disclaimer Statement:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, it may require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).

 

Part Time Faculty (Academy)

Reports To: School Director and School Principal
Area of Responsibility: Artistic
Wage Classification:  Non-Exempt

 

Position Summary:

The part-time Academy Faculty member’s main focus is to implement School of Nashville Ballet’s instruction and ballet curriculum at the assigned level(s). The Academy Faculty member will work with the School Principal and fellow Faculty members to design, implement, and manage syllabus, to prepare students for advancement towards a professional career.

 

Essential Functions and Responsibilities  

·         Teach in the School as directed by School Director
·         Exhibit a strong knowledge of Classical Ballet
·         Learn and implement syllabus for Academy Division, ensuring that program of study follows the artistic vision of Nashville Ballet
·       Possess strong awareness about the various needs and wants of students and parents
·       Recognize that children respond to situations and environments differently
·         Actively participate in individual and group faculty meetings and workshops regarding syllabus development and implementation
·         Maintain up-to-date records of student attendance and performance in class
·         With the supervision of the School Principal, coordinate parent/student conferences and/or communication related to student performance as needed
·         Assist School Principal and artistic staffin the coordination and direction of all student performances
·         Enforce school uniform and grooming policies
·         Other duties as needed

Physical Demands:
The physical demands described here are a non-exhaustive list of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to handle, feel, talk and hear. The employee is frequently required to stand, walk, and reach with hands and arms above the shoulder. The employee is frequently required to sit and occasionally stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative to those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the noise level in the work environment is usually low to moderate.

Work Requirements and Qualifications

1.       Education:
        Bachelor’s degree or equivalent experience
        Pedagogy training requireD

2.     Knowledge, Skills, and Abilities:
        Excellent communication and interpersonal skills
        Ability to provide leadership
        Ability to make decisions and solve problems
        Previous experience teaching children

Disclaimer Statement:
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, or to require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).

 

Part Time Faculty (Children's Division)

Reports To: School Director and School Manager                                       

Area of Responsibility: School of Nashville Ballet (SNB)            
Wage Classification:  Non-Exempt  
Emphasis: Children’s Division
Concentration: Pre-School and elementary aged children

Position Summary: The position of part-time Children’s Division faculty member will focus on implementing the artistic vision and curriculum standards set forth by the School Director.  The primary duties will consist of teaching and developing the students of School of Nashville Ballet.  In addition, the part-time Children’s Division faculty member will be expected to uphold Nashville Ballet’s reputation for artistic excellence and make regular and active contributions to a creative and enthusiastic working environment.

Essential Functions and Competencies:

  • Possesses strong awareness about the various needs and wants of students and parents
  • Recognizes that children respond to situations and environments differently
  • Ability to handle various classroom outbreaks and needs such as, but not limited to: discipline, meltdowns, shyness, redirection, spontaneity, etc.
  • Takes into account the basic developmental stages of children (physical, cognitive, social/emotional, and communication)
  • Possesses tools to greet a new child and family enthusiastically, creating a safe and welcoming environment
  • Fun loving and outgoing personality with a true and deep desire to work with pre-school and elementary aged children
  • Strong knowledge of Classical Ballet
  • Knowledge or exposure to different styles and techniques of Ballet, along with exposure to various forms of dance and music
  • Ability to infuse creativity into the instruction of ballet and other dance forms with age appropriate engagement for classes in SNB Children’s Division as assigned
  • Creates and delivers material that illustrates progression of curriculum in your students
  • Extensive knowledge about gestures, body movement and language, along with the ability to translate that information to pre-school and elementary age children
  • Ability to enthusiastically and effectively engage parents, and organize students to execute successful parent observations and special events, showing progression of curriculum in your students
  • Promotes SNB in the community at special events in ongoing effort to increase School enrollment  
  • Serves as an advocate to the community, students and parents of the SNB in order to assure they maintain confidence in the value of the educational opportunities provided as indicated by their continued enrollment in our programs

General Responsibilities:

·         Teach scheduled classes with maturity
·         Manage students in classroom and problem solve as needed
·         Maintain a high level of communication with administrative staff on your class needs, communication of class rosters and students.
·         Interface with all faculty members and staff members with regards to aspects of SNB
·         Appear as a representative for Nashville Ballet or SNB (as needed) in the media

To Apply:

To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename, i.e. JohnSmith.pdf, to careers@nashvilleballet.com.  Include “Children’s Division Faculty” as the email’s subject line.

1.       A substantive cover letter including the following information: where you found the position listed, your interest in the position and the organization, the date you are available to start, and contact information for three professional references.
2.       A résumé no longer than 2 pages outlining your educational and professional experience.

Incomplete submissions will not be considered nor will submissions sent via postal mail or fax. No calls please.
Prospective applicants are strongly encouraged to review our website at www.nashvilleballet.com prior to submitting materials for consideration. Thank you!

Work Requirements and Qualifications

1.       Education:  Bachelor’s degree or equivalent experience
2.       Knowledge, Skills, and Abilities: 

·         Ability to provide leadership and to manage students and dancers
·         Ability to make decisions and solve problems
·         Ability to exercise flexibility, patience, sound time-management and multi-tasking skills
·         Word processing / spread sheet skills
·         Excellent written and verbal communication and interpersonal skills
·         Energetic self-starter, able to function comfortably in a fast-paced, team environment and relate well to students/families and customers

3.       Experience: Classical ballet dance experience, preferably 3 years of classical ballet teaching experience
4.       Equipment: basic use of computers (word/excel), knowledge of studio equipment       

Disclaimer Statement:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate description of the current job, or to require that other, or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).

 

Internships at Nashville Ballet

Are you a student excited about exploring a career in the arts?  Do you have an interest in ballet, dance, and classical music? Nashville Ballet’s internship program will provide a comprehensive look at the inner workings of the largest ballet company in Tennessee!

We offer internships in the following areas:  

As an intern at Nashville Ballet, you will be integrated into the department you choose, gain valuable experience, and learn across department lines.  Our staff strives to provide an experience that complements your educational experience and challenges you professionally and personally.  If you have a team-oriented mindset and the initiative to take a project and run with it, we would like to hear from you!  

All internships are unpaid positions, though staff will work individually with students to meet and document requirements for academic credit. Internship positions may be available throughout spring semester, fall semester, or summer. Housing is not included in the internship. 

To be considered for the position, please email the items detailed below with your name as the file name to careers@nashvilleballet.com. Include “Internship Opportunity” as the email’s subject line.

  1. Cover letter indicating your preferred area of interest, your interest and/or background for working in the arts and the term for which you are applying (summer, fall, spring)
  2. One-page résumé including present and permanent addresses, education, and work experience

Incomplete submissions will not be considered, nor will submissions sent via postal mail or fax. No phone calls, please. You may be asked to submit additional information such as references, recommendation letters or writing samples, depending on your area of interest.